Job Information
Knowledge Builders Inc. Administrative Assistants-2024-23 in Albany, New York
Administrative Assistants-2024-23
Full-time
One Commerce Plaza, Albany, New York, 12257
Starting at $17 (Adjusted By Position)
DFS is seeking an Administrative Assistant to work in the Office of Financial Management in Albany.
Duties:
-Assist with processing DFS credit card charges in the Statewide Financial System (SFS)- verify coding of charges and ensure completion of supporting documentation
-Assist with hiring of temporary employees under OGS' HBITS and Administrative Services contracts - preparation/submission of paperwork to OGS, review vendor submissions, scheduling of interviews in MS Teams, act as liaison between business unit and temporary employment agencies, coordinate onboarding
-Assist with management of DFS subscriptions and memberships - record payments and maintain spreadsheets
-Assist with HBITS invoicing process - review invoices and timecards to ensure accuracy, request adjustments when necessary
-Perform various other duties in support of OFM office operations (examples include posting of permanent recruitments to professional websites, responding to Freedom of Information Law (FOIL) requests, etc.)
Desired skills:
-Computer proficiency in Microsoft Office Suite, including Outlook, Word and Excel
-Strong attention to detail and organizational skills
-Reliability, time and attendance
-Ability to work effectively and professionally with vendors and DFS staff at all levels
-Excellent writing and communication skills
Additional Information:
-These are new positions that are currently vacant.
-A background check and fingerprinting will be required. The background check should include criminal, SSN, education and previous employment verification. All job offers are tentative pending satisfactory background and fingerprint checks.
-Interviews will be conducted using Microsoft Teams.
-DFS does not provide parking, but the office is located on a bus route.
-DFS currently has a 50% telecommuting in place
- Click to Apply (https://evoportalus.tracker-rms.com/KnowledgeBuilders/apply?jobcode=17142)