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Position Title:Office Administrator - InTrans

Job Group:Professional & Scientific

Required Minimum Qualifications:Bachelor’s degree

Preferred Qualifications:Experience coordinating activities/events

Experience working with Excel

Experience creating budgets and/or financial management experience

Experience in an administrative support-type role

Job Description:

The Institute for Transportation at Iowa State University is currently seeking applications for an Office Administrator, which will be classified as a Research Administrator I.

The Institute for Transportation (InTrans) is an $18 million research organization at Iowa State University that includes 15 centers and programs. InTrans conducts transportation-related research and outreach, and addresses the education and workforce development needs of future transportation professionals. This position will work as a key administrative member of the Local Technical Assistance Program (LTAP), regularly interacting with internal team members and local, state, and federal agency sponsors and private employees.

The LTAP seeks an Office Administrator to provide excellent administrative support to the LTAP Team as well as LTAP activity coordination. This individual will provide support to the Director and staff of LTAP with the coordination of events and workshops in the delivery of transportation training, technical assistance, and outreach efforts to local agencies and those that assist them. They will be responsible for creating budgets and cost estimates for events, trainings, workshops, etc. They will also be responsible for negotiating with vendors and taking minutes during meetings.

The successful candidate will need to be self-disciplined, reliable, detail oriented, possess excellent written and organizational skills, maintain a high-level customer service focus, and have the time management skills to accomplish multiple tasks at the same time. LTAP team members must also be able to adjust as conditions change and opportunities arise from day to day. It is essential that the incumbent in this position fully understand the service-oriented vision of the LTAP Program, it's team and funding sponsors, and it's impact.

Due to the event and workshop focus of this position, work outside typical workday hours is sometimes required.

This is a one-year, fixed term position with the opportunity for renewal.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Level Guidelines• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode• Works on problems and issues of somewhat limited scope• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate• May lead projects of limited scope and complexity• May provide guidance to students

Appointment Type:Regular with Term Appointment (Fixed Term)

Proposed End Date or Length of Term:June 23, 2025

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS807

Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date: May 20, 2024

Posting Close Date:June 2, 2024

Job Requisition Number:R14693

By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .

If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.