Job Information
University of Michigan Administrative Assistant Inter in Ann Arbor, Michigan
Administrative Assistant Inter
Apply Now
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Mission Statement
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
Who We Are
The Barger Leadership Institute (BLI) is the home for immersive leadership experiences at the University of Michigan. We use the power of human connection to unearth and inspire authentic leaders.The BLI offers leadership courses throughThe College of Literature, Science and the Arts (https://lsa.umich.edu/lsa/faculty-staff/undergraduate-education.html) Applied Liberal Arts (ALA) program, along with fellowships that provide project funding, travel opportunities, employment, and advanced immersive co-curricular programs for students.
As a community of staff, students, and faculty, we create experiences where students can creatively explore and reflect on their leadership identity, actions, and habits. We work to cultivate a community of leadership learning that is informed by collaboration, leadership habits, research, and mindfulness for students eager to learn about and engage in social change.
Responsibilities*
Student Experience Coordinator (50%):
Cultivate and manage resources to create a welcoming space and a culture of fun, positive engagement at the BLI.
Maintain a calendar of mindfulness and contemplative activities for students/staff in alignment with the Okenagan Charter.
Coordinate event logistics, menus, speaker itineraries, room reservations and vendors for a range of departmental activities.
Coordinate with the Communications Specialist to distribute event details and print promotional materials including posters, fliers, brochures, invitations, and programs.
Maintain BLI calendar, floor signage and BLI digital display.
Manage student and staff access to the BLI space.
Administration (40%):
Coordinate travel for guest speakers, director, and alumni.
Purchase and maintain inventory of classroom, office and programming supplies.
Coordinate service payments for panelists, speakers, photographers, and other vendors as assigned. Process reimbursements and invoices, monitor expenses against Institute budgets/
Track HR communications for temporary student staff.
Maintain files and schedules relevant to the Institute.
As this is a new role, create standard operating procedures.
Monitor main department email, answering questions and forwarding as appropriate.
General BLI Team Responsibilities (10%):
Assist the faculty director and associate director with implementing other projects and programming as assigned.
Support BLI's DEI 2.0 plan and supplier diversity initiative.
Serve on hiring committees as needed or leadership positions within the team.
Required Qualifications*
A high school education or equivalent and 2-4 years of experience in a professional workplace setting. Excels working collaboratively on a team; demonstrated planning and organizational skills with strong attention to detail, ability to work independently and manage competing work priorities, strong communication skills; professional demeanor and customer-service oriented manner. Proficiency with standard office software, applications and Google office tools. Ability to balance periods of fast paced team-oriented work and with slow placed self-directed work.
Desired Qualifications*
Experience in event planning and management. Experience preparing communications for diverse audiences. Interest in or experience with mindfulness or contemplative practices.
Additional Information
The annual full-time salary range for this position is $39,800 to $50,000 which would amount to approximately $29,850 to $37,500 with the seasonal leave. Please note a higher salary may be offered based on equity and the selected candidate's experience.
Please note this position also has an unpaid seasonal leave from mid-May to mid-August, each year. Some evening and limited weekend hours will be required.
As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.
To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei .
To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision .
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
250631
Working Title
Administrative Assistant Inter
Job Title
Administrative Assistant Inter
Work Location
Ann Arbor Campus
Ann Arbor, MI
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
College Of Lsa
Department
LSA Barger Leadership Inst
Posting Begin/End Date
6/20/2024 - 7/09/2024
Salary
$39,800.00 - $50,000.00
Career Interest
Administration
Apply Now