Job Information
University of Michigan Administrative Assistant Senior/Intermediate in Ann Arbor, Michigan
Administrative Assistant Senior/Intermediate
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Mission Statement
MDentistry: advancing health through education, service, research and discovery. MDentistry Core Values: Compassion, Leadership, Excellence, Responsibility, Trust, Creativity, and Inclusion. The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Responsibilities*
This individual will provide administrative support to the Office of Research Director, Associate Dean of Research and staff.
Responsibilities involve:
Maintaining and ordering office supplies.
Welcoming office visitors and stakeholders professionally and with a helpful demeanor.
Working with matters of a confidential nature.
Coordinating with facilities on maintenance/issues.
Providing event and logistical support/facilitation for Office of Research events.
Help maintain metrics and other performance measures data for the Office of Research and Director.
Working with the Contracts & Grants Lead and Clinical Research Lead on special projects.
Processing procurement transactions, processing reimbursement requests.
Making travel arrangements.
Managing calendars and scheduling meetings for the Director and Associate Dean of Research.
Other duties as assigned.
Required Qualifications*
High School diploma and 4+ years of of broad and progressive administrative experience performing advanced, diversified and confidential duties.
Outstanding organizational skills with the ability to prioritize multiple tasks with competing deadlines.
Ability to do exceptional tracking, problem solving, paying attention to details and providing excellent and timely follow-up.
Strong interpersonal skills and demonstrated ability to successfully work with diverse faculty, staff and student populations and commitment to diversity, equity and inclusion.
Must possess demonstrated ability to take initiative and work independently.
Demonstrates ability to collaborate with others in a team environment, display leadership through problem solving and the initiative to improve office processes and procedures.
Ability to exercise a high level of initiative, discretion and judgement regarding sensitive and confidential matters.
Strong customer service focus.
Required Education/Experience Intermediate Level:
- High School diploma and 2+ years of progressively responsible administrative experience.
Desired Qualifications*
Associate's or Bachelor's degree, experience working with higher education and with university systems.
Experience working with research faculty and supporting research administration related tasks.
Experience working with student administration/management tasks.
Knowledge of MPathways procurement (P-Card reconciliation, Marketsite ordering, purchase orders, running M-Reports, etc).
Computer experience and Google Suite (Google docs, Google sheets, and Google calendar).
Work Locations
This position is located in the School of Dentistry at 1011 N University Ave.
Underfill Statement
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Requirements for the underfill Administrative Assistant Intermediate title include:
Two to four years of progressively responsible administrative experience.
Salary range for the Intermediate level: $39,000 - $48,000
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
250380
Working Title
Administrative Assistant Senior/Intermediate
Job Title
Administrative Assistant Sr
Work Location
Ann Arbor Campus
Ann Arbor, MI
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
School Dentistry
Department
DENT Office of Research
Posting Begin/End Date
6/17/2024 - 7/01/2024
Salary
$47,000.00 - $57,000.00
Career Interest
Administration
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