Job Information
University of Michigan Administrative Assistant Sr in Ann Arbor, Michigan
Administrative Assistant Sr
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Mission Statement
The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development and through leadership activities in Michigan, nationally and internationally. Our mission is guided by out Strategic Principles and has three critical components: patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Responsibilities*
Duties include but are not limited to providing administrative support to the Clinical Nurse Director for the CVC5 Moderate Care and ICU and other leadership positions (Clinical Nurse Supervisor, and Unit Based Committees).
Process, reconcile and submit biweekly and monthly payroll generated from One- Staff data, adhering to Department of Labor regulations, UM policies and Procedures and contracts.
Review Gross Pay Registers, make adjustments as necessary and ensure timely follow up with staff.
Prepare, submit and reconcile financial processes and statements such as travel and hosting expenses, tuition support, gift accounts, CONCUR, etc.
Prepare all personnel documentation including job postings, appointment changes, termination's, level changes, and all records/absences pertaining to personnel issues.
Maintain departmental personnel records.
Handle matters of a highly sensitive and confidential nature.
Maintain office supplies
Track certifications and renewals.
Required Qualifications*
Four or more years experience as an Administrative Assistant.
Associate Degree or equivalent combination of education and experience is necessary.
Reasonable knowledge of University Policies and Procedures.
Excellent verbal, written and interpersonal skills. Demonstrated ability to compose and produce professional correspondence.
Excellent organizational and multitasking skills including attention to detail.
Demonstrated ability to work independently and regularly exercise judgement in setting priorities.
Ability to work collaboratively and effectively with in a large team setting consistently demonstrating flexibility and commitment to embracing change.
Experience using ANSOS/OneStaff, M-Pathways, HRMS and Data Mart.
Experience with FMLA and Work Connections
Knowledge of Wolverine Access.
Considerable experience in performing responsible office duties.
Desired Qualifications*
Bachelors Degree
Proficient in Microsoft Word, Excel, PowerPoint.
Experience using Google DOC?s and Qualtrics.
Experience reserving rooms for meetings/classes.
Excellent attendance record
Basic experience with e-mail systems
Work Schedule
This is a 40 hour full time position, with a work schedule of Monday - Friday
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
250743
Working Title
Administrative Assistant Sr
Job Title
Admin Asst Sr Healthcare
Work Location
Michigan Medicine - Ann Arbor
Ann Arbor, MI
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Um Hospital
Department
MM UH CVC CVC5-ICU
Posting Begin/End Date
6/21/2024 - 6/28/2024
Career Interest
Administration
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