Job Information
University of Michigan Financial Operations Associate in Ann Arbor, Michigan
Financial Operations Associate
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Summary
The Financial Operations Associate will be responsible for all payroll and timekeeping related activities within the Athletic Department. This position will act as a key technical expert on all payroll and time keeping, and will ensure the Athletic Department is following all applicable payroll laws and University policies.
The Financial Operations Associate will reconcile deposits, perform stored value card loads for student-athlete travel, and reconcile employee expense reports for assigned units. The position will prepare journal entries and assist with month-end and year-end financial close process and reconciliations. The Financial Operations Associate will generate various financial reports, and assist with any financial analysis and projections, preparation of annual operating budget, and/or other day to day business office duties as assigned and directed by management.
Responsibilities*
Prepare all timekeeping and payroll related activities and act as UM Payroll liaison for the Athletics Department
Oversee monthly, bi-weekly and temporary employee time reporting and assist in ensuring the accuracy and completeness of payroll
Prepare monthly payroll reports and analysis including ASP temporary pay, overtime report, and FTE analysis and act as unit liaison for all payroll related activities
Compile monthly payroll metrics, internal control reporting and other payroll data upon request
Update all policy and procedures related to payroll
Maintain internal employment checklists and procedures
Monthly payroll reporting
Lead deposit functions and credit card internal control processes for the Business Office
Maintain, process, track, and reconcile deposits (cash, checks, ACH wires)
Generate weekly deposit reports
Prepare Credit card reconciling reports
Lead training and communication of Department's cash handling and credit card processing procedures
Perform various Business Office day to day duties
Process Stored Value Card (SVC) requests and loads for assigned teams
Process Service Unit Billings (SUBs) as needed
Reconcile and review PCard/Travel and Expense Reports in Concur as an expense delegate for assigned teams/units
Process additional pay for employee reimbursement
Assist with journal entries and perform other month-end and year-end close duties as assigned
Analyze and prepare month-end closing journal entries
Review and submit sales tax information
Monthly reconciliation of Statement of Activity (SOA) reports
Review and analyze all transactions for accuracy and appropriateness of expenditure.
Assist in all relevant internal and external audits as needed
Assist in annual University internal controls certification process and assist in implementation of best practices
Perform all other duties as assigned by supervisor
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Other duties, responsibilities, and activities may change or be assigned at any time.
Required Qualifications*
Bachelor's Degree or equivalent combination of education and experience is necessary
1-3 years of professional experience
Excellent verbal and written communication skills
Demonstrated ability to be detail oriented
Ability to work efficiently in a team environment
Excellent organizational and independent problem solving skills with ability to prioritize own workload
Ability to assist in multiple projects and competing priorities in a fast pace, challenging and dynamic environment
Demonstrated competence with Microsoft Office Suite software such as MS Word, MS Excel, and database applications
Strong interpersonal skills and ability to provide excellent customer service to Athletic Department units
High level of personal integrity and ethics
Display ability to stay flexible, pursue resolutions of problems, and work with complex and confidential information
Knows and applies the fundamental concepts, practices and procedures of particular field of specialization.
Desired Qualifications*
Familiarity with M-Pathways system, UM Financial Data warehouse and Financial Operations.
Knowledge of University accounting policies and procedures for financial transactions.
Experience in intercollegiate athletics or university setting
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
250314
Working Title
Financial Operations Associate
Job Title
Accounting Clerk Senior
Work Location
Ann Arbor Campus
Ann Arbor, MI
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Intercolleg Athletic
Department
Athletics
Posting Begin/End Date
6/13/2024 - 7/04/2024
Career Interest
Athletics
Finance
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