Job Information
The University of Texas at Arlington Facilities Space Management Specialist in Arlington, Texas
Facilities Space Management Specialist
Bookmark this Posting | Print Preview | Apply for this Job
Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number S05406P
Position Title Facilities Space Management Specialist
Department Facilities Mgmt_Gen Services
Location Arlington
Job Family Facilities/Construction
Position Status Full-time
Work Hours Standard
Work Schedule
Monday-Friday; 8:00am-5:00pm.
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
Updating, tracking, verifying, and supporting the university’s building and room inventory management system for internal and external data reporting accuracy. This is not a warehouse position . It is to effectively manage, utilize, and optimize support the University’s objectives and needs within these spaces.
Essential Duties and Responsibilities
Support Design and Construction :
Process approved space requests.
Evaluate move plan data and identify information that impacts CASIM and space inventory.
Spot check as built construction/dimensions on campus (both before design and after construction).
Work with design team on backgrounds for potential renovations to ensure measurements are correct from CASIM.
Update space request logs and file copies in jobs folder, e-builder and distribute to Construction Coordinators.
Substantial completion (SCF) processing; Obtain, organize, and file before and after photos of projects for future use.
Generally, assist with space access as needed.
Data Maintenance :
Maintain detailed facilities space inventory using CASIM (Computer Aided Space Inventory Management) database system.
Input data for new buildings and modify existing data for renovations.
Modify data due to reclassification of room types.
Update space inventory database based on department re-locations.
Review, correct, and process incoming survey data.
Maintain departmental hierarchy.
Periodically contacting the President’s and the Provost’s office to keep track of the changing departmental hierarchy in order to accurately identify departmental space occupants.
Project Coordinator :
Coordinate annual survey participation from every department across campus (180+).
Develop online reference and training materials for both THECB space inventory coding and CASIM website navigation.
Performs other duties as assigned.
Minimum Qualifications
Bachelor’s Degree with three (3) years of experience in data management, space planning, and project management.
Three 3 years of experience within a higher education institution.
Preferred Qualifications
Previous experience working with Texas Higher Education Coordinating Board’s (THECB) coding.
Five (5) or more years of direct job-related experience.
Five (5) or more years employment in higher education environment.
Knowledge, Skills and Abilities
Ability to gather information from construction coordinators, the AutoCAD manager, and departmental space respondents for each construction/renovation update.
Assume responsibility as the subject matter expert on the Texas Higher Education Coordinating Board’s (THECB) space inventory codes and knowing how to accurately apply all code types to each space.
Ability to verify coding accuracy by site-verifying multiple room locations across campus, notifying the Registrar’s Office of any space inventory updates that impact instructional space.
Ability to develop productive and reliable relationships with departmental survey respondents (130+) in order to track changes that occur outside of the scope of Facilities Management renovations and outside of the annual space inventory survey.
Ability to annually verify that previous year’s survey respondents are still available to complete the upcoming space inventory survey; finding respondent replacements for those who are no longer available.
Ability with using audio/video software to create web-based tutorials for survey respondent training purposes and reviewing all incoming data from survey respondents.
Ability to recognize erroneous THECB coding provided by survey respondents and then correcting that data.
Ability to further educating the respondent on THECB coding to reduce similar errors in the future, ensuring 100% accuracy of space classification across campus.
Knowledge of Texas Higher Education Coordinating Board space inventory codes.
Working knowledge of database systems.
Other Requirements
Responsible for use of University issued keys, access card, and University vehicles.
Must be able to drive a university vehicle.
Working Conditions
- Some exposure to outside elements when verifying space across campus.
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
*How many years of experience do you have with building and room space inventory management?
None to less than 1 year
1-2 years
3-4 years
5 or more years
*How many years of experience do you have working in higher education?
None/less than 1 year
2 to 3 years
4 to 5 years
6 years or more
*Do you possess a valid Texas Class C operator driver's license or any other states equivalent to driving a personal vehicle?
Yes
No
Documents Needed To Apply
Required Documents
- Resume or CV
Optional Documents
- Cover/Interest Letter