Job Information
University of Colorado Program Coordinator in Aurora, Colorado
Program Coordinator - 34124 University Staff
Description
University of Colorado Anschutz Medical Campus
Department: Cancer Center
Job Title: Program Coordinator
Position #: 674711 – Requisition #: 34124
Job Summary:
Program Coordination: (70%)
All around coordination of cancer research education programs.
Maintain the education programs web pages and application portals.
Manage the programs' application processes.
Assist with participant recruitment.
Organize and execute the competitive review process of applicants,
Work with Program Directors to coordinate mentor-matching processes.
In collaboration with the CU Evaluation Center, CRTEC leaders and research education Program Directors create, implement and analyze program evaluation and participant tracking surveys and compile program evaluation results and metrics.
Coordinate with the UCCC HR office to carry out human resources processes for onboarding program participants including hiring, badging and access processes.
Coordinate travel and housing for out-of-state program participants.
Work with CRTEC leaders and research education Program Directors to create and implement the program activities, including recruit faculty to present the workshops and lectures, recruit facilitators for the Clinical Translational Workshops and mentoring roundtables, coordinate the Explore Biotech visits in the Bioscience Park, coordinate social and networking events, coordinate peer mentoring activities.
Other program coordination duties as assigned.
Event and Meeting Planning (20%)
Organize program events including room reservations, catering, creating program agendas, creating abstract booklets, creating and printing student certificates.
Assist in development of creative materials such as PowerPoint presentations, webpages, branding, brochures, etc.
Coordinate with the UCCC Communications office to disseminate programmatic events and announcements.
Manage program events calendars.
Other event and meeting management duties as assigned.
Grant, Procurement and Finance (10%)
Assist program directors and the UCCC grants team in applying for funding, managing the speed types and accounts, and submitting progress and expenditure reports to outside sponsors.
Assist the UCCC grants staff to compile data for the RPPR and annual progress reports.
Perform program related procurement tasks including budget and policy adherence, finance report creation and submission, vendor coordination and management, processing honorarium payments for external lecturers, and organizing travel and lodging for program-related travel, invited faculty and others as needed.
Other procurement and finance duties as assigned.
Additional Duties – Intermediate
Independently manage the logistics, planning and coordination of cancer research education programs and events, including internal programs and events, conferences, meetings, and various education outreach activities.
Independently develop creative materials such as PowerPoint presentations, webpages, and other forms of communication materials for the CRTEC office and specific education programs.
Additional Duties – Senior
Provide consistent and efficient direct operational support to the CRTEC office leadership including the Associate Director and the Assistant Director and other education programs directors.
Independently perform fiscal responsibilities related to the programs or projects being coordinated.
Work Location:
Why Join Us:
Diversity and Equity:
Qualifications:
Minimum Qualifications:
Entry Program Coordinator
Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science or a directly related field from an accredited institution.
Substitution: A combination of education and related professional experience may be substituted for the bachelor's degree on a year for year basis.
Intermediate Program Coordinator
Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science or a directly related field from an accredited institution.
One year of professional level experience in a program coordination role within an academic, healthcare and or business-related environment.
Substitution: A combination of education and related professional experience may be substituted for the bachelor's degree on a year for year basis.
Senior Program Coordinator
Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science or a directly related field from an accredited institution.
Two (2) years of professional level experience in a program coordination role within an academic, healthcare and or business-related environment.
Substitution: A combination of education and related professional experience may be substituted for the bachelor's degree on a year for year basis.
Preferred Qualifications:
Professional and progressively responsible program coordination experience
Proficient with University of Colorado finance systems (i.e. Peoplesoft, Concur, M@rketplace) (https://apptrkr.com/get_redirect.php?id=5378646&targetURL=M@rketplace)) .
Experience with Microsoft Office suite and SmartSheet software.
Experience working in an academic medical setting or secondary science education.
Knowledge, Skills and Abilities:
Present and maintain a professional, polished, and positive demeanor/disposition while working with internal and external partners in a dynamic, high-paced environment.
Excellent organizational skills and the ability to manage multiple projects at one time.
Exceptional interpersonal skills.
Ability to represent the Cancer Center and CRTEC office with enthusiasm and professionalism.
Ability to establish priorities and meet competing deadlines.
Excellent written and oral communication skills.
Ability to manage complex logistical problems and situations.
Strong problem-solving skills.
Creativity and innovation in designing marketing and communications materials.
Ability to work independently with minimal supervision to accomplish a variety of tasks and goals with overlapping timelines.
Proficient with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
Knowledge of writing and grammar, including AP style.
How to Apply:
A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
Curriculum vitae / Resume
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Screening of Applications Begins:
Anticipated Pay Range:
ADA Statement:
Background Check Statement:
Vaccination Statement:
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Hybrid – this role is eligible for a hybrid schedule of #3 days per week on campus but with flexibility (more or less than 3 days on an as needed basis) and as needed for in-person meetings.
The University of Colorado Cancer Center stands at the forefront of cancer research and patient care in Colorado. As the state's only National Cancer Institute (NCI) designated Comprehensive Cancer Center, we hold a prestigious distinction that acknowledges our exceptional contributions to the fields of research, clinical trials, prevention, and cancer control. Our guiding vision is clear: "prevent and conquer cancer. Together." At the heart of our mission is the work to "unite our community to overcome cancer through innovation, discovery, prevention, early detection, multidisciplinary care, and education." Our more than 300 members, made up of renowned physicians and researchers, conduct patient-centered research to develop innovative, state-of-the-art technologies, and treatments. Crucial to this work is the nearly 300 staff members who help expand the reach of the CU Cancer Center. Our expertise across cancer types helps us provide world-class treatment for common cancers, while offering hope for many patients with difficult or aggressive cancers who have struggled to find treatment options elsewhere. The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness (https://apptrkr.com/get_redirect.php?id=5378646&targetURL=https://www.cu.edu/employee-services/benefits-wellness) .
The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
For full consideration, please submit the following document(s): Questions should be directed to: adela.cota-gomez@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5378646&targetURL=adela.cota-gomez@cuanschutz.edu)
Applications will be accepted until finalists are identified, but preference will be given to complete applications received by July 13, 2024. Those who do not apply by this date may or may not be considered.
The starting salary range (or hiring range) for this position has been established as Entry - $45,017 - $57,262 Intermediate - $48,989 - $62,314 Senior - $52,961 - $67,367 The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5378646&targetURL=http://www.cu.edu/node/153125)
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5378646&targetURL=hr.adacoordinator@cuanschutz.edu) .
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get_redirect.php?id=5378646&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get_redirect.php?id=5378646&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) .
Application Materials Required: Cover Letter, Resume/CV, List of References : Academic Services : Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20066 - SOM-U of Colo Cancer Center : Full-time : Jul 3, 2024 : Ongoing Posting Contact Name: Adela Cota-Gomez Posting Contact Email: adela.cota-gomez@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5378646&targetURL=adela.cota-gomez@cuanschutz.edu) Position Number: 00674711jeid-9b76d073e3c5fa4eaa5cd4bdca3f73bc
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.