Job Information
Robert Half Front Desk Coordinator in Austin, Texas
Description We are looking for a Front Desk Coordinator to join our non-profit organization based in Austin, Texas. This role will involve providing administrative support to our team, ensuring a welcoming and well-organized front desk area, and managing various office tasks. This is a short-term contract employment opportunity.
Responsibilities:
• Manage the front desk area, ensuring it is neat, presentable, and equipped
• Answer all incoming phone calls and route them to the appropriate person or department, taking detailed messages as needed
• Greet visitors and provide them with information or direct them to the appropriate person
• Check, sort, and distribute mail and packages on a daily basis
• Monitor office supplies inventory and place orders when necessary
• Maintain office equipment and ensure common areas and the breakroom are well-stocked
• Manage conference room bookings and configurations based on meeting requirements
• Coordinate with janitorial, vending, and tenant companies for repairs, maintenance, security/building access, fire safety, HVAC, elevator, irrigation, pest control, storage/shredding, etc.
• Assist with new employee office setups, including furniture ordering and maintenance, carpet cleaning, door/cube signs, and any other needed materials
• Assist in the planning and execution of company events and initiatives.
Skills:
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Strong interpersonal skills
• Experience in administrative assistance, answering multi-line phone system, and concierge services
• Proven customer service skills
• Ability to perform data entry tasks and organize files. Requirements • Proven experience in administrative assistance or related roles within a non-profit organization
• Proficient in using Microsoft Office Suite, including Word, Excel, and Outlook
• Strong skills in data entry with keen attention to detail
• Ability to manage and organize files systematically
• Experience in answering and managing multi-line phone systems
• Excellent customer service skills with a customer-first mindset
• Ability to offer concierge services, providing information and assistance to clients, visitors, and employees
• Strong interpersonal skills for effective communication and collaboration within the organization
• Ability to handle sensitive information with discretion and confidentiality
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .