Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Events Program Coordinator in Austin, Texas
Responsible for coordinating all History Department events: plans events, identifies vendors, and confers with stakeholders regarding logistics, event goals, and objectives. Liaises with participants to identify their needs and ensures customer satisfaction. Administers faculty-sponsored conferences: coordinates event logistics, registration, and expenses. Manages conference budgets.Administers Normandy Scholars Program: coordinates international travel, events, and lodging for faculty and students, as well as other programmatic and budgetary duties.Manages all event details including catering, entertainment, room reservation, transportation, venue, invitee list, special guests, equipment, AV, dcor, and promotional material. Sets up and supervises entire event.Make sure administrative documents, contracts, foreign and domestic guest speaker travel, and honoraria are processed in timely manner by the financial team.Works with History team to coordinate and publicize events via emails, newsletters, social media, and in-person presentations. Manages marketing materials. Maintains alumni databases.Creates and maintains electronic files, templates and tools to provide evaluations and lessons learned from events. Maintains an inventory of participants and event resources. Provides feedback and periodic reports. Ensures compliance with UT and COLA rules and regulations.Other duties as assigned.