Job Information
GE Vernova Purchase Order Invoicing COE HR Specialist in Bengaluru, India
Job Description Summary
Job Description
Essential Responsibilities:
Vendor and PO set-up
Ensure that POs are ready on time and accurate
Partner with Sourcing and Supplier Managers to include correct supplier payment terms in contracts and have visibility of latest contracts
Focus on on time invoice payments to avoid suspended services or late fees
Exercise control on invoices so that we pay the right amount
Undertake PO maintenance – closure of old POs, increase budget amount proactively if needed, reconcile vendor invoices and payments to Pos
Undertake invoice technical handling – quality check, goods receipt based on People Ops approval
Support budget control – frequent review with FP&A
Provide better supplier experience with central point of contact for PO and invoice management
Act as central contact point for issues arising in processes liaising with finance, vendors and operations to resolve
Maintain a database and track incoming invoices, liaise with different teams through different internal systems.
Identify vendor managers (payroll, benefits, BGC) who provides budget amount and/or contract for the PO
Sourcing contacts who can negotiate and maintain contracts
Identify People Ops experts who can validate invoices
Supplier contacts – getting invoice statements to make sure that we start with clear page
System/accesses/vendor set up in case of any changes
Qualifications/ Requirements:
Bachelor’s degree in Human Resources or related Business degree from an accredited university or college
Fully professional English language knowledge both verbal and written
Minimum 2 years of relevant professional work experience with demonstrated achievement in Service-oriented environment.
Ability to work in a complex and rapidly changing work environment across multiple stakeholder groups, with comfort and efficiency
Ability to communicate effective through written and verbal communication and consistently deliver high quality customer service in a professional manner
Demonstrated effectiveness to prioritize between tasks with different deadlines, complexity
Experience in invoice processing or buy desk field
Desired Characteristics:
Strong problem-solving skills to quickly identify and present the creative/collaborative solutions
Ability to make decisions and manage competing priorities in a fast-paced, multi-task and highly matrixed environment, and connect effectively with employees