Job Information
University Corp. For Atmospheric Research (UCAR) UCP/BSS Administrative Assistant III in Boulder, Colorado
Job Description Summary:UCAR is excited to announce the job opening for the UCAR Community Programs (UCP) Business Shared Services (BSS) Administrative Assistant III role. This position will work primarily for the Center for Ocean Leadership (COL), the UCP Directorate, and assist with other UCP Centers and Programs to support and perform a variety of functions and business activities including general administrative support, purchasing, travel support, meeting planning/logistics, as well as financial, proposal and HR support.
UCP/BSS administration provides a strong foundation of essential business and operational support to a wide range of highly successful, impactful, and community-driven programs - from training weather forecasters, firefighters, and emergency managers; to supporting a constellation of atmosphere-observing satellites; developing internship programs and educational resources; providing real-time data and software analysis tools; improving and accelerating use of research and operational Earth system satellite data; and managing projects and staffing for scientific programs across the country and around the world. Position Details: Visa Sponsored Job:No
Relocation Assistance Eligible:No
Job Location: Boulder, Colorado
Position Type & Term:Full time, Regular
Compensation Range: $51,373 - $64,216 Final salary and rates are based on education, experience, and skills relevant to the role. Application Notes Application Deadline:This position will be posted until May 24, 2024. Applications will not be accepted past this date.
Required application materials(preferably in PDF Format):
Resume
Cover Letter - Please address the following prompts in your cover letter (does not have to be limited to one page):
When reflecting on your previous work experiences, discuss the steps you have taken to effectively build strong relationships with colleagues and peers in a hybrid or remote work environment.
Share an example of a complex project you have worked on that best illustrates your organizational skills. Please address how you decide what gets top priority when organizing and scheduling your time.
Think of a time when you had to improve relations with a customer who was upset or dissatisfied with service from you or your team. Please specifically address what actions you took to address their concerns and improve the relationship. Background checksare conducted for candidates selected for hire.
Work Location: This position is open to candidates seeking hybrid (combination of in-person and remote), opportunities. Regardless of flexible work arrangements, UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories. What You Will Do Here is a summary of what one would expect to be generally responsible for in this role.
Key Responsibilities
Support UCP Directorate leadership with calendar management, meeting support, agenda coordination, and document creation, with a high level of discretion and confidentiality.
Organize and execute meetings/events for the UCP Directorate and other Centers/Programs (primarily COL), including all UCP staff meetings, UCP social events, and UCP leadership retreats.
Meeting planning activities include material preparation, procurement, catering, booth rental, shipping, transportation, registration platform management, and onsite support including set up/break down, coordinating travel arrangements and expenses for staff, visitors, and particip
Act as a liaison between the UCAR President's Office and UCP Centers and Programs, represent UCP at the UCAR exhibit booths at industry conferences, and other major venues.
Develop/update/manage intra-web content, including collecting and organizing relevant materials/resources for web pages, formatting, and posting.
May serve as a Committee member/liaison/representative to various UCAR Operations departments, including T, Facilities, Safety, Communications, and Travel.
Conduct purchasing, including project materials, printing, software licenses, and computer hardware using a purchasing card and UCAR's procurement... For full info follow application link.
The University Corporation for Atmospheric Research (UCAR) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. UCAR is committed to providing equal opportunity for all employees and