FirstBank Jobs

THE POSITION

Are you an experienced administrator looking for a new role? If so, read on!

We are currently recruiting for a Business Assistant to join our Market Access and Healthcare Affairs team based in our head office in Bracknell.

We can offer this role as a hybrid role, where you will be onsite a minimum of two days a week in Bracknell.

As a Business Assistant, you will provide full administrative support to the department or team to make more effective and efficient use of their time.

TASKS & RESPONSIBILITIES

Provide administrative support to a department which includes initiating, composing and editing correspondence, taking and distributing minutes, etc.

Act as a focal point co-ordinating activities through effective diary management and checking e-mail in managers’ absence. Handling and resolving internal and external queries.

Manage information flow internal & external including gathering, processing and distributing data as necessary.

Plan and organise meetings internal and external, coordinating all necessary arrangements.

Raise and manage appropriate Purchase Orders and invoicing for the team.

Process and keep tracking database for commercial rebates.

Manage email distribution lists, MA teams pages and updating the organogram.

Support the Market Access and Healthcare Affairs team onboarding process

Recommend improvements to processes or procedures within the department and own role.

Liaise with other teams or departments for cross functional collaboration.

Contribute as a full team member, supporting others and sharing information and ideas.

REQUIREMENTS

Appropriate systems knowledge e.g., Outlook, Excel, Word, MS teams, Purchaser Order systems.

Always builds excellent working relationships with external and internal customers, answering queries without reference to line manager.

Recognised as a source of information on all aspects of administrative work, and is able to advise team/customers, proposing solutions and making recommendations.

Demonstrates understanding / knowledge of other areas within the division and is easily able to deputise for peers.

Takes opportunities to expand the role and/or gain new skills, knowledge, expertise and takes on other/new responsibilities or work on specific projects.

Provides training for less experienced team members and shares knowledge, information and expertise.

Displays sound knowledge of company systems, processes and policies e.g., Purchasing, Travel, HR, and is seen as a reference point for the rest of the team.

WHY THIS IS A GREAT PLACE TO WORK

Boehringer Ingelheim has been recognised as a Top Employer in the UK. Being certified as a Top Employer confirms our dedication to a better world of work, delivered through excellent HR policies and people practices. To learn more visit: https://www.boehringer-ingelheim.co.uk/careers/uk-careers/why-great-place-work

All qualified applicants will receive consideration for employment without regard to a person’s actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.