Job Information
State of Colorado CDA-Applicator Administrative Assistant in Broomfield County, Colorado
CDA-Applicator Administrative Assistant
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CDA-Applicator Administrative Assistant
Salary
$39,060.00 - $46,872.00 Annually
Location
Broomfield County, CO
Job Type
Full Time
Job Number
BAA-00006-06202024
Department
Department of Agriculture
Division
Plant Industry Division
Opening Date
06/21/2024
Closing Date
7/11/2024 4:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
305 Interlocken Parkway
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Department Contact Information
P 303.869.9014 I C 720.653.4267 I F 303.466.2867 305 Interlocken Parkway, Broomfield, CO 80021 nicholas.kaiser@state.co.us I www.colorado.gov/ag
Description
Benefits
Questions
Department Information
Who we are:
Agriculture is a part of all our lives. When you eat, put on clothes, or care for an animal--your life is touched by agriculture. Colorado's food and agriculture industry generated $47 billion of economic activity in 2019 and supports nearly 5% of the state's workforce. CDA is proud to be a part of such an important industry.
Mission:
The CDA's mission is to strengthen and advance Colorado's agriculture; promote a safe and high-quality food supply; protect consumers; and foster responsible stewardship of the environment.
Core Values: Partnership, Service, Professionalism, Proactivity, and Respect
CDA Wildly Important Goals:
To accomplish our mission, CDA focuses on four “wildly important goals:”
Goal 1: Building Economic and Supply Chain Resilience
Goal 2: Advancing Voluntary Stewardship
Goal 3: Supporting the Next Generation in Agriculture
Goal 4: Promoting Animal Health and Welfare
We use these goals to focus and align the daily work of our staff in support of Colorado farmers and ranchers. Learn more about our Department and our wildly important goals in our performance plan on our website (https://ag.colorado.gov/home/about-us) .
What you get from us:
In addition to a great work location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://www.copera.org/) plus optional 401(k) and 457 plans (www.copera.org)
Medical and dental health plans (https://stateofcoloradobenefits.com/)
Employer supplemented Health Savings Account ($60 per month)
Paid life insurance, plus additional optional life insurance options
Paid Short Term Disability and optional Long Term Disability coverage
11 paid holidays per year plus generous vacation and sick leave accruals
BenefitHub (https://stateofcolorado.benefithub.com/app/multiproduct) state employee discount program
Employee Wellness program MotivateMe (https://dhr.colorado.gov/state-employees/employee-wellness-program)
Excellent work-life programs, such as flexible schedules, remote work opportunities, free parking, professional development and more!
To learn about the total compensation package for State government employment visit: https://www.colorado.gov/dhr/totalcompensation
Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Learn more about our commitment to equity, diversity and inclusion by visiting our EDI Homepage: https://dpa.colorado.gov/about-us/edi .
Description of Job
Work Unit:
This work unit exists to administer and enforce the Pesticide Act and the Pesticide Applicators' Act. These statutes deal with consumer protection and environmental protection concerning the registration of pesticides, the distribution of pesticides, the application of pesticides.
Position:
This position exists to provide office support for enforcement of the provisions of the Pesticide Applicators’ Act and its associated rules and regulations pertaining to the regulation of pesticide applicators. To implement the governing laws and regulations as they pertain to the private pesticide applicator program through the examination, licensing and renewal process of all pesticide applicators in the State of Colorado, with the primary focus being private applicators. This position will also provide back-up support for the examination and licensing of certified operator, qualified supervisor and commercial applicator businesses.
Duties:
Duty: Private Applicator Examination & Licensing:
Receives, reviews, processes, and approves or rejects/returns applications for licensure from pesticide applicators, with the primary focus being private applicators.
Reviews and assess' experience of applicants for compliance with Pesticide Applicators' Act and determine appropriate license level.
Reviews and responds to private applicator internet site activity, including online study guide orders and license applications. Accounts for fees received. Run reports for inspectors and program coordinator.
Trains others in position Responds to calls and questions regarding the licensure process and provides direction as necessary.
Duty: Continuing Education Credits (CECs)
Generates and mails CEC status letters at least once a year, post continuing education credits for private applicators, file attendance forms.
Generates and mails CEC workshop notifications to pesticide applicators throughout the workshop season, with their priority being on private pesticide applicators.
Duty:Pesticide Applicator Examination
Implements and interprets the Pesticide Applicators' Act by reviewing and evaluating applications for examination for pesticide applicator licenses and determining compliance of such applications.
Reviews and assess' experience of applicants for compliance with Pesticide Applicators' Act and determine appropriate exam and license level. Instructs applicants and enforces testing guidelines, throughout the licensing examination process.
Selects appropriate exams; administers, proctors and grades exams. Enter applicator records into appropriate database.
Creates and maintains related hard and soft files. Works with on-line testing company to address on-line examination approvals, questions, issues, and scheduling of applicators.
Responds to calls and questions regarding the examination process and provides direction as necessary.
Duty: Administrative Support - Inspection Data Entry
Enter inspections and enforcement actions into the software tracking system daily. Run reports for inspectors and external clients.
Order supplies and print jobs for this position and others in the pesticide applicator group.
Crosstrain in Commercial Applicator Business Licensure processes and Qualified Supervisor and Certified Operator licensure to provide backup for other positions in the pesticide applicator group.
Provide reports for program coordinator and section chief as requested.
Receive and respond timely to hard copy mail, faxes, email, voice mail, telephone calls and walk in clients.
Monitors the supply of Private Applicator Study Guides for sale and resupplies when necessary.
Makes recommendations to the Certification and Training Program Manager to improve program efficiencies.
Duty:Duty: Revenue trackingI CRN'sI database maintenance
Review and account for renewals and licensing revenue receipts for section on a day to day basis.
Submits deposits to fiscal for physical licensure payments received daily.
Tracks receipts over month/year, immediately responds to questions regarding CRNs to ensure revenues can be posted monthly to each applicator's account, ensures the appropriate revenue code is correct.
Completes and organizes correspondence and computer projects as assigned.
Provides assistance in development, testing and implementing new procedures for computer and licensing programs / Colorado Interactive / SAHFER or other.
Operates and maintains various office computers and office machines.
Duty: Program backup maintenance
Provides full service back up for the 200 and 93 Administrative Ill positions, which exists to provide for the licensing and/or registration of commercial, limited commercial, public applicators. pesticide sensitive individuals and private pesticide applicators.
Verifies insurance validity, expiration dates and insurance amounts to maintain proper licensing requirements.
Compiles lists and reports, presents this information in test report and lists formats for publication/distribution by using database management systems, self-defining reports and word processing software
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Must be a Colorado resident at the time of application.
This posting may be used to fill more than one vacancy.
This application has been extended until July 11th at 4:59pm. Previous applicants need not reapply.
This position is advertised in line with the Governor’s executive order (https://drive.google.com/file/d/1sQLdihrVs9LaAfsxHW-xxITY8EKvNvCg/view) focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training, or past experiences.
Salary Range:
$18.78 - $22.53 Hourly
$39,060.00 - $46,872.00 Annually
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
Minimum Requirements:
Proven Experience, Knowledge, Skills:
Two (2) years of professional experience in an administrative support capacity
OR
Education:
Year for year educational substitution.
Preferred Qualifications:
Relevant years of state service;
Conditions of Employment:
Must possess and maintain a valid Colorado Driver's License with the ability to independently travel.
Circumstances may require position to work outside of regular business hours.
Required Competencies:
Proficient use of Microsoft Office and Google Suite
Proficient in database manipulation and administration
Excellent customer service skills, in person and over the phone
Interpersonal skills and communication will be assessed in the interview.
Clear understanding and experience in rules pertaining to the pesticide applicators act
Excellent interpersonal, communication and public speaking skills.
Project management skills: ability to multitask, problem-solve, prioritize, create systems and processes and collaborate with and engage others.
Ability to work in a fast-paced environment and juggle multiple priorities, and able to react and adjust quickly to changing conditions.
Detail oriented.
Excellent communication skills; able to communicate effectively and articulately in writing and orally with diverse communities in all corners of the state.
Work well under pressure.
Strong relationship management skills and excellent representation of the department in community interactions.
A proven track record for developing and maintaining trusted relationships with stakeholders and industry experts.
Excellent negotiation and consensus building skills.
Proactive approaches to problem-solving and with strong decision-making capability.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Important Information:
Part of, or the entire selection process for this position will involve a review of the information you submit in your application materials. Therefore, it is paramount that in the experience portion of your application, you describe the extent that you possess the education, experience and competencies outlined in the job announcement as well as the special and/or preferred qualifications. Failure to include adequate information or follow instructions may prevent you from competing in subsequent measures used to arrive at a top group of applicants.
Please submit the following:
Online application (completed fully) describing how you meet the minimum qualifications
OR If you are not able to submit an online application, a paper application is available at this link: PDF State Paper Application (https://www.colorado.gov/pacific/sites/default/files/Colorado%20Paper%20Application%20%28February%202020%29.pdf) . Paper applications must be received (either by US mail or email to mary.hunt@state.co.us by the closing date and time of the application period listed on this announcement.
DD214 (if applicable)
Unofficial copy of transcripts (if applicable)
Factors that will be assessed:
Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.
Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement. Experience should be varied and not one dimensional and demonstrate a wide range of community involvement.
Job Fit – Experience will be evaluated to determine how well your past experience aligns with and meets the business needs of this position. Current experience is preferred.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
Important Information: Part of, or the entire exam for this position will involve a review of the information you submit in your application material. Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received. Therefore, it is very important that you clearly describe all of your relevant experience on the application itself . Applications left blank or marked "SEE RESUME" will not be considered.
All applications that are received by the closing date of this announcement will be reviewed against the Minimum Qualifications in this announcement by a Human Resources Specialist. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
ADAAA Accommodations:Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.
The Department of Agriculture is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Mary Hunt, atmary.hunt@state.co.usor call 303-869-9006.
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt upload (attach) it.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
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