FirstBank Jobs

executive administrative assistant.

• cambridge , massachusetts

• posted 8 days ago

job details

summary

• $45 - $55 per hour

• temp to perm

• associate degree

• category office and administrative support occupations

• referenceAB_4557094

job details

A Global Biotech/Pharma located in Cambridge, MA is seeking an Executive Administrative Assistant to join their Team! Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc. Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document and report data.Teams with others to review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards. Arranges travel for the team or department; completes expense reports in a timely manner. Collects, reviews, enters and formats accurate data into spreadsheets, databases, and other electronic tools. Interfaces and communicates with internal customers; builds the network to direct people to the appropriate resources. Researches solutions and responds to email and phone inquiries with direct guidance and review from direct supervisor. Enters requests for payments into accounting system based on documentation provided by supervisor, team members, or more senior administrative assistant; assists with response to inquiries from accounts payable and payees. Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities with direction from supervisor.

salary: $45 - $55 per hour

shift: First

work hours: 8 AM - 4 PM

education: Associate

Responsibilities

• Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.

• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document and report data.

• Teams with others to review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.

• Arranges travel for the team or department; completes expense reports in a timely manner

• Collects, reviews, enters and formats accurate data into spreadsheets, databases, and other electronic tools.

• Interfaces and communicates with internal customers; builds the network to direct people to the appropriate resources.

• Researches solutions and responds to email and phone inquiries with direct guidance and review from direct supervisor.

• Enters requests for payments into accounting system based on documentation provided by supervisor, team members, or more senior administrative assistant; assists with response to inquiries from accounts payable and payees.

• Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities with direction from supervisor.

The essential functions of this role include:

• working in a smoke free environment

Skills

• Creating Presentations

• Handling Confidential Information

• Problem Solving

• Conflict Resolution

• Maintaining Calendars

• Microsoft Office

• Administrative Duties

• Travel Arrangements

• Expense Reports

• Concur

• Meeting Arragements

• Catering

• Written Communication

• Oral Communication

• Scheduling

• SOW

• Data into Spreasheet

• Editing

• Multi-tasking

Qualifications

• Years of experience: 6 years

• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Applications accepted on ongoing basis until filled.

get in touch

we are here to help you with your questions.

LM

lauri marsanne

• +1 617 349 0200 (tel:+1 617 349 0200)

• lauri.marsanne@randstadusa.com