Job Information
Phoenix Air Administrative Receptionist in Cartersville, Georgia
General Description
Greet visitors. Handle or properly route incoming phone calls. Provide general administrative support.
duties and responsibilities
General
- Answer telephone, screen, and direct calls.
- Monitor entry into the building - opening doors for visitors, having them sign the guest book, issuing ID cards when they arrive at reception.
- Sort and distribute mail.
- Responsible for postage machine. Stamp outgoing mail and manage the funds on the machine.
- General administrative and clerical support for multiple departments.
- Owner of the shared calendar to book the Executive Conference Room.
- Maintain and order office and coffee supplies.
- Maintain and order letterhead.
- Order lunch, catering and other misc. support as requested.
- Other duties as assigned.
Charter
- Reconcile charter credit card monthly.
Flight Operations
- Coordinate with flight crew and reconcile trip summaries received with Flight Department schedule. Advise corrections, as necessary.
- Enter trip summary data into Flight Ops software.
- Print out trip summaries, pair with weight and balance forms, provide to Director Ops or Asst Director Ops for signature approval.
- File trip summary reports as required.
- File weight and balance for 30 days, then can be shredded.
- Print out Flight and Duty report monthly for Flight Department (Angela)
- Track DOI trips and prepare monthly report by 5th of following month.
skills, competencies, education, certification, and/or licensure requirements
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