Job Information
Robert Half Administrative Assistant in Centennial, Colorado
Description
We are seeking an Administrative Assistant based in Centennial, Colorado. This role plays a crucial part in providing administrative support primarily to the Director of Operations and Programs and Executive Director. The Administrative Assistant will have the responsibility to organize and facilitate meetings, manage calendars, coordinate projects, and prepare necessary reports and documents. This role also includes handling IT management during meetings and events, and incorporating MS Office tools to improve overall workflow and organization within the team.
Responsibilities:
• Organize and execute regular meetings across multiple boards
• Compile and record meeting minutes with accuracy
• Manage calendars effectively, ensuring smooth scheduling and rescheduling where necessary
• Coordinate various projects, with a focus on information and data gathering
• Prepare reports and documents in line with grant guidelines
• Handle IT management during meetings and events, including facilitating Zoom video meetings, presentations, and setting up laptops and projectors
• Utilize MS Office tools to enhance workflow and organization within the team
• Execute additional tasks and responsibilities that contribute to the daily operations
• Ensure effective communication through answering inbound calls, customer service, data entry, and email correspondence
• Schedule appointments and manage meeting minutes
• Generate activity reports using Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.
Requirements
• Minimum of 2 years of experience in an administrative role
• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Proven customer service skills
• Ability to perform data entry tasks with accuracy and efficiency
• Experience in managing email correspondence professionally and promptly
• Ability to schedule appointments and manage calendars effectively
• Proven experience in creating meeting minutes and activity reports
• Demonstrated ability to manage multiple tasks in a fast-paced environment
• Strong verbal and written communication skills
• Excellent organizational and time management skills
• Ability to maintain a high level of confidentiality and discretion.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .