FirstBank Jobs

Job Title Nature of Work Examples of Work Performed Required Qualifications Preferred Qualifications Physical Demands License and Certification Requirements Other Requirements Salary Information FTE FLSA Union Status Number of Vacancies

+-----------------------------------------------------------------------+ | Office Assistant III | +-----------------------------------------------------------------------+ | Nature of Work: | | | | - This is an advanced classification that performs specialized | | clerical work of an administrative nature of varied scope and | | complexity requiring a broad knowledge of standardized policies | | and procedures, and confidentiality in the disposition of work | | matters. | | - Work requires significant independent judgment, problem solving, | | and decision making skills within prescribed limitations. | | Interprets guidelines to specific situations that are not covered | | by policies or procedures. | | - Work includes the maintenance of various record systems, the | | creation of reports involving payroll, employee, student, | | departmental records, and statistical data. Work also includes | | composing routine memoranda, correspondence and written materials | | requiring knowledge of institutional policies and procedures, | | scheduling meetings, and making travel arrangements. | | - Limited leadership may be exercised over small teams of | | co-workers or student employees. | | - Occasional supervision and oversight is provided to employees in | | this classification. | +-----------------------------------------------------------------------+ | Essential Duties: | | | | - Personally assist prospective students, parents, high school | | counselors, scheduled and unscheduled visitors via phone, email, | | and through written correspondence. | | - Educate prospective and current students regarding use of their | | MyCSC account for 24/7 self-service. | | - Matriculate and term activate applicants into the appropriate | | career/program/plan (CPP) | | - Assist with administrative aspects for new Eagle registration | | events and new student move in | | - Sole responsible part for all official transcripts that are sent | | to Chadron State College. This process includes: | | - Maintaining login credentials for different electronic email | | portals and monitor email accounts including the | | transcript@csc.edu email account. | | - Download, scan, and process transcripts to ImageNow | | - Research and link to appropriate student account in PeopleSoft | | - Monitor and review transcripts that have been entered into | | ImageNow that did not have an application attached | | - Process all incoming high school transcripts to verify | | eligibility to pursue a degree seeking program at Chadron State | | College | | - Process all incoming college transcripts to verify status of work | | completed | | - Ass st Director of Admissions in the coordination of the incoming | | student scholarship process | | - Answer Admissions phones, Call Center phones and process all | | incoming and outgoing mail | | - Assist with planing, assigning, training, for the work of student | | employees in the Call Center | | - Work with student employees to process and mail all incoming | | student acceptance letters | | - Process all Admissions accounts payable buff forms | | - Balance monthly Admissions and Publication budget and work with | | Administrators on budget related issues | | - Send pennants and other imprinted, promotional items to schools | | and other organizations requesting these items | | - Maintain log-in credentials and be comfortable utilizing the | | online National Student Clearinghouse for the following: | | - Complete the established investigatory process (in conjunction | | with other student service offices) for all admissions' | | applicants suspected of attempted misuse of Federal Financial Aid | | - Verify the educational history of all incoming freshman | | applicants | | - Serve as a committee member for Scholastic Day | | | | | | Secondary Duties: | | 1. Assist with all administrative duties as needed | | 2. Determine when supplies need to be ordered and request them | | 3. Other duties as assigned | +-----------------------------------------------------------------------+ | Required Qualifications: | | | | - Graduation from High School or educational equivalent | | - College coursework in Business Administration or related field | | - Two years of clerical experience | | - Successful background records check | +-----------------------------------------------------------------------+ | Preferred Qualifications: | | | | - Ability to use standard office equipment and computer software | | - Knowledge of current office practices and procedures | | - Experience in PeopleSoft and ImageNow | | - Excellent written and verbal communication skills | | - Ability to maintain confidentiality | +-----------------------------------------------------------------------+ | Physical Demands: The physical requirements for this position may | | include, but are not necessarily limited to, the ability to use a | | computer, calculator, telephone, keyboard, and/or various types of | | office equipment. Must be able to effectively communicate in verbal | | and written formats and satisfactorily perform the functions of this | | position. | +-----------------------------------------------------------------------+ | License and Certification Requirements: None | +-----------------------------------------------------------------------+ | Other Requirements: Successful background records check | +---------------------------------------