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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11937892

The Adler Planetarium is seeking a Facilities Operations Supervisor to join our dynamic team located on Chicago\'s Museum Campus. The expected start date for this position is on Monday, August 5th, 2024. This position provides coverage and supervision for the Operations Support Team, assists with managing the facilities management software, and provides administrative support for the Facility Department. The position is normally scheduled Monday-Friday 8am-3:30pm with occasional shifted days or extended shifts based on operational needs. This individual will also be responsible for:

• Facilities Management Software Coordination

• • Creating, tracking, updating, assigning, and closing work orders for maintenance staff and vendors.
  • Navigating invoice information to tie purchases and rendered services to work orders and asset information.
  • Tracking information and updates for facility assets, part inventory, key management, and other facility management modules.

• Team Supervision

• • Assisting the Operations Manager with recruiting and training new staff.
  • Scheduling the Operations Support Team.
  • Coordinating grounds-keeping schedules to maintain the lawns.
  • Handling special mailing and freight requests or inquiries.
  • Tracking the progress of office renovations.
  • Scheduling supply inventory checks and making approved purchases.
  • Tracking setup and reset details for daytime events (internal events, public activities, special meetings, and etc.) to ensure event setups and reset are complete.
  • Conducting regular inspections of the facility and monitoring facility reports.
  • Conducting general grounds-keeping, mail distribution, office renovations, supply inventory, Adler van inspections, and event setups or resets as needed.

• Vendor Management

• • Assisting with tracking vendor services and escorting vendors as needed.
  • Tracking and processing invoices, addressing invoice concerns with vendors as needed.
  • Setting up vendors for Accounts Payable and updating vendor contact list.
  • Filing reports and COIs.

• Administrative Support

• • Researching supplies and equipment, and ordering and tracking approved purchases.
  • Managing maintenance and inventory of the two-way radio equipment.
  • Organizing and updating electronic documents, the departments intranet page, and other internal references.
  • Providing support as needed for planned projects and initiatives.
  • Managing staff onboarding and departures regarding ID badges, keys, staff lockers, uniforms, and etc.
  • Performing other maintenance and administrative duties as needed.