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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11986890

Payroll Manager

Northeastern offers a rewarding working environment for our students and employees. Our faculty and

staff are smart, dedicated people who work to create an excellent urban university experience for bright

and motivated students.

Job Summary:

This position is responsible for managing the payroll function for all NEIU employees. The position is

responsible to ensure that all essential operational steps are completed for each of the payroll

processing cycles.

Job Description:

Leads the activities of the universitys centralized payroll office and is responsible for accurate

and timely payroll preparation/processing for approximately 1,600 employees.

Establish goals and objectives for the department, and monitor the progress towards them.

Performs audit with payroll changes (i.e. Retro Report) prior to processing Payroll in Workday.

Establishes and maintains cooperative working relationships with the University community,

state, federal and regulatory agencies, and the general public in establishing and enforcing the

policies, procedures and objectives of the Payroll unit.

Resolve problems that may occur with these stakeholders and reach amicable decisions.

Provide guidance, training and expertise of current processes and identify ways to create

efficiency while ensuring we provide quality service to our campus.

Interpret and implement newly enacted legislation affecting payroll operation.

Identify areas of payroll processing for improvement and generate ways of addressing and

settling issues.

Responsible for annual compliance reporting with the federal government, Social Security

Administration and the state of Illinois.

Reviews and audits wage increase for all eligible employees union and non-union members.

Resolves discrepancies between system generated accounts data, timesheet and monthly time

reports for all employees.

Updates the employee deduction records for parking deductions, tax withholdings, NEIU

foundation deductions, union dues.

Works with the Benefits team with all benefits deductions such as health/dental/life,etc and

supplemental retirement plans (403(b) and 457(b).

Reviews and interprets court ordered and state ordered payroll deduction documents (i.e.

garnishments, child support, wage assignments, tax levies, and state offset) and updates the

employee records accordingly.

Prepares calculation of compensable sick time and final vacation payout checks for employees.

Responsible for the release of ACH files for payroll processing.

Coordinates with the Benefits Team the use of paid time off for employees on approved leave

with pay.

Reviews, reconciles and make necessary adjustments to SURS Payroll reports and responsible in

submitting bi-weekly contributions to SURS.

Represents HR on various committees and at meetings to plan and implement additional

Workday functionality.

Takes the lead to help the University departments responsible processing faculty contracts and

all other employment contracts including the student employment data entry.

Works closely with the Office of University Budgets and as well as all the areas within the Office

of the Controllers Office A/P, General Accounting & Grants to resolve payroll related issues.

Performs reconciliation of various year-end reports such as Liability Report and sick bank

donations.

Assists the Benefits Team with the creation and submission of 1095-C document.

Acts as liaison to auditors on payroll items.

Researches, troubleshoots and resolves Workday Payroll issues

Supervises and assigns work to Payroll Specialists/Partners

Performs other duties as assigned by the Deputy Director for Payroll a nd Benefits and the

Executive Director of Human Resources.

Minimal Qualifications:

1. High school diploma or equivalent.

2. Any one or any combination totaling five (5) years (60 months) from the following categories

below:

A). course work in human resource administration, business administration or a closely related field, as

measured by the following conversion table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)

Associates Degree (60 semester hours) equals eighteen months (18 months)

90 semester hours equals two (2) years (24 months)

Bachelors Degree (120 semester hours) equals three (3)