Job Information
RWS Entertainment Group Coordinator, Projects in Cincinnati, Ohio
JOB DETAILS
Job Title: Coordinator, Projects
Reports To: VP, Projects
Working Hours: Normal office hours are 08:30 to 17:30
Place of Work: 600 Vine Street, Suite 1700 Cincinnati, OH 45202
Other: Full Time
ABOUT RWS GLOBAL
As the world’s largest producer of groundbreaking live entertainment, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sport ing events with the introduction of RWS Global Sports.
Headquartered in New York, London, Cincinnati and Sydney with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide.
The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit rwsglobal.com .
JOB SUMMARY
The Coordinator, Projects will play a crucial role in supporting the Vice President, Projects in managing and executing design projects from conception to completion. This position requires a highly organized, detail-oriented individual with excellent communication skills and a passion for design and project management. The Coordinator, Projects will be responsible for handling communications and tasks across various aspects of the project lifecycle.
KEY TASKS
Role & Responsibilities:
Project Coordination:
Report directly to the VP of Projects, seeking mentorship, project opportunities, guidance and support on development within the department.
Coordinate project schedules, resources, equipment, facilities, travel and information.
Liaise with internal and external stakeholders to identify and document project requirements, scope, and objectives.
Communication:
Maintain effective communication with internal teams, clients, freelancers, subconsultants and stakeholders.
Prepare and distribute project-related documents such as proposals, contracts, design packages and reports.
Organize and facilitate project meetings, including preparing agendas and taking minutes.
Coordination and communication with VP, Design and the respective design team members on associated projects.
Resource Management:
Assist in the allocation and documentation of project resources, ensuring efficient use of staff and materials.
Track project performance, specifically to analyze the successful completion of short- and long-term goals.
Documentation and Reporting:
Create and maintain comprehensive project documentation, plans, meeting minutes, and reports.
Monitor project progress and handle any issues that arise.
Ensure documentation is maintained appropriately for each project.
Maintain accurate tracking of action item follow up for internal and external stakeholders.
Budget and Financial Tracking:
Assist in monitoring project budgets and expenditures.
Assist Project Management team in tracking project costs and ensuring accurate P&L tracking as required.
Report any budgetary concerns to the Vice President, Projects.
Risk Management:
Identify potential project risks and issues.
Assist Project Management team in developing risk mitigation strategies and contingency plans.
Qualifications & Skills:
Bachelor’s degree in Project Management, Business Administration, Design, or related field.
2-4 years of experience in project coordination or management, preferably within the design, architecture, or themed entertainment industry.
Strong organizational skills with an ability to manage multiple projects and tasks simultaneously.
Excellent written and verbal communication skills.
Proficiency in project management software (e.g., Wrike, MS Project, Trello, Asana).
Knowledge of design software and ability to understand scale drawings (e.g., AutoCAD, SketchUp) is a plus.
Ability to work collaboratively in a team environment.
Strong problem-solving skills and attention to detail.
Ability to work under pressure and meet deadlines.
Company Benefits:
Competitive Salary
Company 401K
Health Benefits – Medical, Dental, and Vision
Progressive PTO
Paid Parental Leave
Remote Wednesday and Fridays
Commuter Benefits
Summer Fridays
Please Note: While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.
DIVERSITY AND INCLUSION STATEMENT:
DIVERSE IS WHO WE ARE
Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements.
So, bring all of who you are, no questions asked.
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