Job Information
Pickaway Soil and Water Conservation District ADMINISTRATIVE ASSISTANT in Circleville, Ohio
JOB DESCRIPTION FOR: ADMINISTRATIVE ASSISTANT
Nature of Position: The employee occupying this position is directly responsible to the Pickaway SWCD Board of Supervisors and shall be subject to the direction and guidance of the Pickaway SWCD District Administrator. The successful candidate will support a small, dedicated staff committed to serving Pickaway County in supporting the smart use of natural resources.
Purpose of Position: • Assist the District Administrator and staff, the Board of Supervisors, the Natural Resources Conservation Service employees, and the Ohio Department of Agriculture -- Division of SWCDs in developing and carrying out well-balanced conservation programs in the Pickaway County District. • Assist the district administrator as needed and by providing secretarial, clerical, and accounting duties. This professional position requires skills, experience and proficiency in typing, financial accounting, knowledge of computers and maintaining files. Customer service skills also required.
Position Summary: • This position is a full-time position located in Circleville, Ohio. Subject to a 120-day probationary period. The candidate must be well organized, detail-oriented, have a strong customer service background, be comfortable working with financial and administrative tasks, and be able to plan and carry out events. The position requires self-motivation, initiative, and the ability to carry out tasks with limited supervision.
Hours of Work: • Hours of work are 8:00 a.m. to 4:30 p.m. with a 30-minute un-paid lunch period. Applicant will work up to 8-hour days Monday-Friday. Applicant must be able to work occasional evenings and weekends.
Salary & Benefits: • Beginning hourly rate of $18-$22 commensurate with education, qualifications, and experience. Benefits include sick leave, annual leave (after 120-day probationary), Public Employment Retirement System (PERS), health, life insurance, workers compensation and paid holidays.
Responsibilities and Specific Duties:
A. Administrative Assistant Responsibilities • Serve as receptionist to the District and NRCS office. Respond to telephone calls and walk in requests for assistance and/or directs the requests to the appropriate SWCD, NRCS, ODA or other agency personnel. • Receive funds, write receipts, and make deposits. • Prepare agenda and record minutes for SWCD board and special meetings. Distribute to board, staff, and others. • Prepare balanced and correct financial reports, monthly statements, vouchers, write checks, reconcile with the County Auditor, and produce the annual cash basis financial report, etc. as required by district administrator. • Pick up, review, assemble, and dispatch the mail. • Maintains office supplies. Is responsible for evaluating need, ordering, and stocking. • Responsible for taking the lead in running the tree sale, fish sale, plug sale, and rain barrel sale. • Attend partner organization banquets and meetings as needed/when possible. • Create displays for such things as the Pickaway County Fair, Annual Meeting, and other community events. • Responsible for maintaining and distributing brochures associated with the sales and other initiatives of district. • Work with education/outreach coordinator to plan the Annual Meeting/Banquet and to update the annual plan of work and annual report. • Facilitate the voting for the annual board of supervisor elec