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Administrative Assistant - Diversion Program

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Administrative Assistant - Diversion Program

Salary

$59,423.52 - $83,193.76 Annually

Location

CO, CO

Job Type

Regular Full-time

Job Number

06587

Department

District Attorney

Division

Diversion Program

Opening Date

06/25/2024

Closing Date

7/14/2024 9:30 PM Mountain

Our Mission

The mission of the District Attorneys Office is to keep the community safe and to make the criminal justice system better through the fair and ethical prosecution of criminal offenders, while seeking justice for victims of crime.

Cultural Competencies/EEO

Adams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic.

Position classification

Onsite -- Job duties and expectations require employee to be regularly scheduled onsite.

• Description

• Benefits

• Questions

What Success Looks Like In This Job

The mission of the District Attorney’s Office is to keep the community safe and to make the criminal justice system better through the fair and ethical prosecution of criminal offenders, while seeking justice for victims of crime.

The Administrative Assistant for the Diversion Program Office provides administrative and clerical support to the 17th Judicial District Attorney's Diversion program. Responsible for processing cases, documents, and data through case management systems and associated tracking tools, as well as the professional and courteous operation of the front office.

Examples of Duties for Success

• Meets and greets all customers, including clients, families, service providers, and visitors upon their arrival.

• Makes outgoing telephone calls in support of program business such as scheduling intakes, calling victims, etc.

• Manages scheduling intakes for walk in court hours

• Receives incoming telephone calls, solving issues or transferring them to intended recipients.

• Performs basic office duties, such as copying, filing, scanning, keyboarding, and sorting mail.

• Receives, records, and processes program fees and restitution payments.

• Sends initial restitution correspondence to victims

• Prepares, composes, reviews, and assembles court and program documents and correspondence.

• Maintains collegial relationships with counterparts in other District Attorney offices.

• Facilitates transfer of cases to and from the main office, intake staff, and client managers.

• Solicits and records program data for statistical purposes.

• Purges and destroys electronic completed case files according to a previously determined schedule.

• Orders and stocks office supplies.

• Maintains orderly appearance of lobby, workroom, shared common areas, and personal workstation areas.

• Works in collaboration with other Admin to achieve knowledgeable and professional operation to support the office and its clientele.

• Contributes to positive work culture

• Enters and updates client information in CDAC Module

• Documents financial information in Diversion Module

Qualifications for Success

• High school graduation/equivalent plus five years of full time legal assistant experience in a legal office, or

  Associate degree in a relevant field, plus three years of full time legal assistant experience, or

  Bachelor's degree in a relevant field, plus one year of full time legal assistant experience.

• Primarily sedentary physical work requiring ability to lift a maximum of 40 pounds; occasional lifting, carrying, walking, and standing; frequent hand/eye coordination to operate computer keyboard and office equipment; vision for reading, recording, and interpreting information; speech communication and hearing to maintain communication with employees and members of the public.

More Qualifications for Success

The ability to speak, read and write Spanish with proficiency is highly preferred.

To be considered for this position, a resume and cover letter arerequired as part of your application.

Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.

Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice!

Benefits You Expect:

• AFLAC Supplemental Medical Insurance

• Basic Term Life & Optional Term Life Insurance

• Deferred Compensation Plan

• Dental/Vision/Medical Plans

• Generous Vacation/Sick leave

• Long-Term Disability

• Retirement Plan

• Short-Term Disability

Plus some you might not expect:

• Employee Assistance Program

• Employee Fitness Center

• Employee Health Clinics

• Flexible Work Schedules

• Recreation Center Discounts

• Training & Tuition Reimbursement Programs

• Wellness programs

• Lactation friendly certified workplace

  01

  Please describe your level of proficiency in computers using Microsoft Office products such as Word, Excel, etc

• Advanced

• Intermediate

• Beginner

• No Experience

  02

  A requirement of this position is that you possess at least a high school diploma or GED AND at least three years of experience. Do you meet this requirement?

• Yes

• No

  03

  This position is an integral part of ensuring the smooth running of our entire office and its many staff members. As such, it requires the ability to multi-task while displaying an exceptional customer service attitude. Please describe a past experience in which you had competing priorities and requests yet remained professional and calm under pressure.

  04

  Though not required for this position, proficiency in Spanish is highly preferred. Please describe your level of proficiency.

• READ

• WRITE

• SPEAK

• NONE

  Required Question

Agency

Adams County

Address

4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213

Website

http://www.adcogov.org/current-career-opportunities

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