Job Information
Colorado Springs Utilities Business Support Specialist | Contract Administration in Colorado Springs, Colorado
Business Support Specialist | Contract Administration
Job Type: Business Operations
Pay Range $27.82 to $33.38
Location Colorado Springs, CO
Date First Posted 6/7/24
Applications are being accepted until: 7/8/24
*If no date is displayed, applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 5 days of being posted.
Business Support Specialist | Contract Administration
Colorado Springs Utilities is looking for an energetic individual to provide contract support for the operations division within the Plant Work Management group. This contract support involves the research and administration of multi-division contract management, milestone/deadline oversight of contract execution, and advanced administrative contract support to multiple contract sponsors; duties and tasks reflect substantial variety and complexity and incumbent may be assigned to specific analytical projects or programs requiring general evaluation and assessment, and/or may carry out functional responsibilities unique to assigned department.
Additionally, in this job you will be responsible for providing business support in data gathering, research, monitoring and tracking records / results, data interpretation, summarizing findings, recommending changes and improvements based on analysis and interpretation of external and/or internal information, and/or developing processes to increase efficiency of operations or reduce cost.
Key Areas of Focus:
Assist contract sponsors in navigating procurement activities such as new contract requests for proposals, amending existing contracts, and managing contract expirations
Conduct and provide contract administration support with skill in aiding to meet contract execution milestones and meeting contract deadlines
Focus and prioritieswill be more in the realm of viewing contracts in an accounts payable/receivable capacity and any contract review, writing & negotiating skill would be valuable
Troubleshoot problems by gathering and researching data; assists with data analysis as requested
Prepare and present oral and written research findings, input, solutions, and recommendations for impact and cost analyses of proposed changes and improvements
Assist contract sponsors in determining contract funding amounts, monitoring contract funding levels, requesting additional funding and releasing retainage
Monitor complex contracts for the Operations Division
Input, retrieve, or display data, or analysis of information utilizing various software or programs
Obtain Approval of business need to initiate new contract to obtain contract(s) for the group
Statement of work support
Review invoices for services and approve payments
Communicate with Administrative/Operation Field Support Specialist on status of construct project as it relates to invoices
Review & ApprovesContractor's Pay Application Forms prior to invoice payment
Communicate with PCS on contract issues
Operations Division point of contact for the RFP planning process
Interface with Procurement on project milestones and completion
Load New Bid Unit information into Maximo Library
Who You Are: The successful candidate will come with contract administration and support experience, which is required for this role. Additionally, will possess an Associate’s Degree in Business, Finance, Technical Management, or a closely related field or equivalent experience and those with procurement, accounting, and accounts payable operations experience are highly desired. MS Excel and Word skills are required. Maximo and Infor/Lawson and Power BI experience is preferred.
We are very interested in your experience or knowledge in the following so be sure to highlight it on your application and resume:
Effectively working in a fast-paced, dynamic environment with rapidly shifting priorities
Strong attention to detail and follow through with responsibilities
Taking initiative and responsibility for projects and tasks
Maintaining and improving department processes and procedures
Organization, time management, multi-tasking, and problem-solving skills
Excellent customer service skills
The military job codes/duty codes most closely related to this role are:25A, 25G, 26A, 26B, 36B, 37A1, 37A2, 37A3, 37A4, 17C1, 6421, 6423, 6425, 6427, IT 9635, 9934, 9975, 9985
Who We Are… In 1924, Colorado Springs voted to create a four-service public utility; electricity, natural gas, water and wastewater services. Since then, as a municipal utility, our focus has been on the basics - providing exceptional customer service while keeping costs low. We strive daily to stay ahead of the business curve with our established priority to continually update and incorporate state-of-the-art technology and endeavor to provide a work culture dedicated to innovation, collaboration and synergy.
Our Commitment to Our Employees…
Our people are the heart and soul of Colorado Springs Utilities. They keep the lights on, gas flowing, water coming in, and wastewater leaving. We do not just say people are important – we prove it! That’s why we are honored to invest in protecting the health and financial security of our employees and their families through our rich benefits program.
Time Off – Because everybody needs time off to recharge
Vacation – New employees accrue 13 days of paid time off to start, while our more tenured employees accrue 24 days per year
Personal Leave –3 days per year of personal leave
Paid Holidays –12 paid holidays per year
Sick Leave – Accrue 12 days of sick leave annually for those days when you or a family member is feeling under the weather
Vacation Buy – Purchase up to 40 hours of additional vacation time
Pension Plan – Looking forward to a comfortable lifestyle once you’re done working? The Colorado Public Employees’ Retirement Association (PERA) provides you with retirement benefits and peace of mind when you retire
Medical – Select from three comprehensive medical plans, starting at $0 per month. Employees also enjoy access to a Health Savings Account (HSA) and Flexible Spending Account (FSA). (effective the 1st of the month following your start date)
Wellness Program – Voluntary wellness program that allows you and your spouse to each earn up to $500 to use towards healthcare expenses, $100 in Visa gift cards, and up to $400 in gym membership reimbursements
Dental – Select from two dental plans, with in-network PPO preventive care covered at 100% and access to orthodontia coverage (effective the 1st of the month following your start date)
Vision – Voluntary plan that covers full vision care services and discounts on LASIK eye surgery (effective the 1st of the month following your start date)
Retirement Saving Programs – Supplement your pension plan with voluntary retirement programs such as the PERAPlus 401(k) and MissionSquare’s Roth IRA and 457 plans
Disability Coverage – Short-Term (STD) and Long-Term Disability (LTD) insurance available for purchase (effective the 1st of the month following your start date)
Employee Assistance Program (EAP) – Makes the going a little easier by aiding with mental health, stress management, work-life balance, financial and legal matters, and much more
Long-Term Care Insurance (LTC) – Whether it's due to an accident or a serious illness, LTC insurance is available for purchase to help you and your loved ones (effective the 1st of the month following your start date)
Life Insurance – Company-paid life insurance and supplemental coverage available (effective the 1st of the month following your start date)
Tuition Reimbursement – Employees are eligible to receive up to $5,250 annually for Tuition Reimbursement
Qualifying Public Service Employer – Payments made towards student loans may qualify for the Public Service Loan Forgiveness Program
ATTENTION :
All positions will be posted for a minimum of 5 calendar days.
Starting pay will be determined within the posted pay range based on the experience, education, and training of the successful candidate; if there is a single pay rate posted, the job starts at that rate.
Colorado Springs Utilities does not sponsor work visas of any kind (including but not limited to F-1, H-1B, or TN visas to include those with a STEM OPT extension ). Eligible applicants must be authorized to work in the United States.
Colorado Springs Utilities is an Equal Employment Opportunity/Affirmative Action employer. Our differences make us richer. Learning and growing from one another makes us more than what we were. We want our workforce to be as diverse as our business and recognize the limitless benefits of this commitment. Our desire is to have the organization reflect the diversity of the Pikes Peak Region. As an Equal Employment Opportunity employer, it is our commitment that no person shall be unlawfully discriminated against because of race, color, national origin or ancestry, sex, age, religious convictions, veteran status, disability, political beliefs, sexual orientation, or gender identity. Affirmative Action is Colorado Springs Utilities’ effort to ensure positive steps are taken to have a representative workforce reflective of the relevant available labor force.
For more information regarding applicant rights, visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm
Accessibility Accommodations . If you are an individual with a disability or disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us at accessibility@csu.org or by calling 719-668-7500. This option is reserved for individuals who are unable to use or require assistance with the online tools as the result of a disability and is not intended for other purposes.
E-Verify and Right to Work Notice . Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Colorado Springs Utilities participates in E-Verify. For more information on your rights and responsibilities as an applicant, please visit: http://coloradospringsutilities.jobs/applicants-rights-and-responsibilities/ . If you have a legal right to work in the United States, there are laws to protect you against discrimination in the workplace. You should know that no employer can deny you a job or fire you because of your national origin. Unless mandated by law or government contract, employers cannot require you to be a U.S. Citizen or permanent resident or refuse any legally acceptable documents. If any of these things have happened to you, you may have a valid charge of discrimination that can be filed with the OSC. Contact the OSC for assistance in your own language. Call 1-800-255-7688. TDD for the hearing impaired is 1-800-237-2515. In the Washington, D.C., area, please call 202-616-5594, TDD 202-616-5525 Or write to: U.S. Department of Justice Office of Special Counsel NYA 950 Pennsylvania Ave., N.W. Washington, DC 20530.
Have a question? If you have a question about a position or need assistance from a recruiter, email us at csurecruiting@csu.org or call 719-668-7500.
Job Type: Business Operations