Job Information
State of Colorado Program Assistant I - Wheat Ridge Regional Center in Denver Metro, Colorado
Program Assistant I - Wheat Ridge Regional Center
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Program Assistant I - Wheat Ridge Regional Center
Salary
$24.43 - $31.77 Hourly
Location
Denver Metro, CO
Job Type
Full Time
Job Number
IJC 00520 04/24/2024
Department
Colorado Department of Human Services
Division
OAADS - Wheat Ridge Regional Center
Opening Date
04/24/2024
Closing Date
5/8/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
10285 Ridge Road Wheat Ridge, CO 80033
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
erin.schwaba@state.co.us
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open to current Colorado residents only.
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)
Wheat Ridge Regional Center
Mission:
Our mission is to offer people with disabilities the necessary supports in order to promote the personal values of individual growth, participation, contribution and capability.
Organizational Focus:
We provide services to individuals with developmental/intellectual disabilities living in Colorado. Admissions are for individuals with complex behavior and medical needs who may pose a risk to themselves or the community. We provide emergency treatment stabilization for people and provide support to the community service delivery system.
Overall function of the work unit:
This work unit exists to provide quality health care, personal hygiene maintenance and an active learning atmosphere in a safe and healthy environment for developmentally disabled and mentally ill individuals. This work unit provides 24-hour treatment services that are in compliance with State and Federal regulations.
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CDHSCareers
Description of Job
Purpose of the work unit:
This work unit exists to provide 24-hour treatment and residential services to persons with Intellectual disabilities residing in the Wheat Ridge Regional Center facilities in compliance with state and federal regulations.
Primary duties include:
Support for Program Services
While ensuring to remain within the approved budget allotted, this position is responsible for monitoring, reviewing, approving, and ordering all office supplies and warehouse order requests for the residential and day program units within Wheat Ridge Regional Center.
Receives and handles all requests for office supplies and reviews all requests (Decides appropriateness of orders, based on needs and Budget)
Orders supplies, verifies accuracy of shipments (Decides if what is shipped is what was ordered)
Distributes and maintains office supplies for offices (Decides how to allocate supplies based on need and current supply)
Reallocates purchases on Chase online system for accounting purposes (Has to decide which allocation codes to use)
Electronic File Management
While using established guidelines per Wheat Ridge Regional Center, CDHS Human Resources and HIPAA this position independently manages the incoming and outgoing flow of supervisor and employee files for approximately 285 direct care staff.
Files items in supervisor / employee files, such as Disciplinary letters, Correctives, PMAPs, PDs, etc. and helps Supervisors access select documents.
Creates and maintains a system of tracking in-service sheets electronically.
Determines what goes into the WRRC supervisor / employee file and what is sent to HR for the supervisor / employees official personnel file
Administrative Support
Performs administrative support for the residential and day program units with the administrative needs for this unit. Responsible for collecting the mail, distributing and then preparing outgoing mail as well as delivering mail to the US Post Office when needed.
Reviews residential documents prior to filing/routing, and checks for accuracy and compliance. Returns if needed. Decides on accuracy and compliance.
Sends and tracks informed consents to guardians for signatures via certified mail. Decides on completeness of consent forms.
Develops and maintains On-call schedules, schedules Annual Planning meetings for residents. Decides on appropriate dates and times of scheduling.
Composing, formatting, producing, proofing and copying various Microsoft Office documents. Decides on accuracy/appropriateness of documents.
Search, gather, and verify accurate information for reports. Decides on which information is needed and whether or not the reports are accurate.
Group Home Support
While ensuring to follow Wheat Ridge Regional Center policies, provides group home support for managing the Individualized Plan (IPs) packets. Receives, collects and sends Individualized Plan (IPs) packets to 15 group homes. Tracks return of IP packets from homes and follows up for packets, which are not returned in a timely manner. Contacts the house and follows up until packets are submitted.
Determines which documentation is required and whether or not the documentation is complete.
Decides on when to escalate the late completion of documents to the supervisor.
Other duties as assigned
Employee will have to know the basic functions of Direct Support Staff.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications:
Four (4) years of general clerical or administrative service experience.
Substitutions:
College, university or non-correspondence business school coursework may substitute on a year-for-year basis.
Preferred Qualifications:
Ability to multi-task various priorities
Advanced proficiency in Microsoft Office (i.e. Word, Excel, Access and PowerPoint) and Google Suite
Ability to interpret complex rules, regulations, policies, procedures and guidelines
Experience working with confidential information
Experience tracking and managing a budget
Organizational Skills
Communication Skills
Multitasking Skills
Professionalism
Experience with Microsoft Office and Google Suite
Accountability and Reliability
Customer Service Skills
Conditions of Employment:
Pre-employment Physical/Tests – Must demonstrate the ability to lift 50 lbs, bend, squat etc. and perform physical interventions proficiently (pre-employment and continuously throughout employment)
TB test required upon hire and yearly
US Driver’s License
Travel – Position requires travel between remote worksites. Must utilize state fleet vehicle, if available. If not, must utilize personal vehicle and request mileage reimbursement
Influenza and other vaccines as required by the State of CO.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
Full Background
CDHS employees (all Direct contact with vulnerable persons):
CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, CAPS (direct contact with adults – Mental Health Institutes, Regional Centers, Veterans Community Living Centers)
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contact erin.schwaba@state.co.us
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER (https://cdhs.colorado.gov/information-for-job-applicants#eoe)
Toll Free Applicant Technical Support
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
If you are a current or previous State of Colorado classified employee, please provide your Employee Identification Number (EID) in order to verify your current or previous employment. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not, please state "N/A".
02
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
03
Describe in detail your professional administrative support.
04
Describe how you prioritize projects
05
Describe your experience working in the G-suite and Microsoft Office.
06
Often emergencies arise in this position, describe your availability and ability to respond to emergencies.
07
Describe your ability to clearly communicate, listen and give instructions over the phone when troubleshooting issues.
08
Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application?
Yes
No
09
The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
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I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
Required Question
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