Job Information
City of Detroit Administrative Assistant - Grade II (Board of Ethics) in Detroit, Michigan
Administrative Assistant - Grade II (Board of Ethics)
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Administrative Assistant - Grade II (Board of Ethics)
Salary
$41,143.00 - $61,655.00 Annually
Location
CAYMC, MI
Job Type
Appointed (Other)
Job Number
20234931628BOEmm
Department
Non Departmental
Division
Board of Ethics
Opening Date
06/23/2024
Closing Date
7/7/2024 11:59 PM Eastern
Bargaining Unit
9070-Non Union Appointees Level V
Description
Benefits
Questions
Description
ADMINISTRATIVE ASSISTANT II
BOARD OF ETHICS
Under general supervision, engages in all aspects of administrative and clerical support functions for the Board of Ethics, and performs as Executive Secretary to the Executive Director – Board of Ethics.
Examples of Duties
Receive, review, and process Complaints, Request for Advisory Opinions, and Disclosures.
Answer and screen phone calls and visitors.
Schedule meetings and prepare meeting notices; maintain calendar; keep Executive Director abreast of deadlines on issues.
Review incoming mail and email, and make referral to appropriate party.
Draft correspondence for Executive Director or Board Chair, prepare and mail routine non-technical correspondence, and facilitate communication with City Departments, Boards, Commissions and the public.
Maintain office files, including confidential matters and ensure appropriate disposal of such.
Attend Board meetings, record and prepare minutes, route final opinions and meeting minutes to City’s Clerk Office and other areas as mandated by Ordinance.
Order office supplies, equipment and furniture for the office.
Maintain budget actual totals and attend budget meetings.
Obtain and provide information for staff on HR matters for staff (FMLA postings and other such issues).
Assist with design of website, update as needed and post information.
Assist with development of online ethics training.
Create, update and maintain Smartsheets logs, and provide access to office and legal staff.
Identify services useful for the office, contact vendors, obtain quotes, verify budgeted funds available and review with Executive Director. Upon approval, process purchase request for Purchase Order or purchases services.
Act as 2nd admin on computer systems specific to the Board of Ethics; including address needs and issues, and maintain operating order.
Minimum Qualifications
Bachelor’s degree in Public Administration, Business Administration, or a curriculum closely related to the major activity of the employing department.
Five (5) years of increasingly responsible work experience supervising and coordinating general business activities (preferably in the employing department) and two (2) years of experience supervising technical and clerical employees.
Equivalency
- Equivalent combinations of education and experience may be substituted to meet the education and experience requirements of this position.
Supplemental Information
EVALUATION
Interview: 70%
Evaluation of Training, Experience & Personal Qualifications: 30%
Total of Interview and Evaluation T.E.P: 100%
Knowledge, Skills, and Abilities
Knowledge of the Ethics Ordinance, City Charter, Open Meetings Act.
Knowledge of work methods, procedures, and financial aspects of business activities such as budgeting, personnel, payroll, purchasing, and recordkeeping for accounting control.
Knowledge of organizational principals, management techniques, and labor relations practices.
Knowledge of operating practices and procedures in the department indicated by the class title.
Knowledge of general office work, terms, methods and practices.
Skill in effectively interacting with departmental personnel and professional contacts.
Skill in operating a personal computer and using standard office word processing, spreadsheet and database software.
Ability to organize, multitask, and prioritize work to assure timely and effective completion of assignments.
Ability to assume individual accountability with resourcefulness and minimal supervision
Ability to develop and maintain effective working relationships.
Ability to handle routine and non-routine administrative details.
Ability to work during non-business hours when necessary.
Ability to develop office procedures and update/train staff personnel.
Ability to maintain confidential information.
Licenses, Certifications, and Other Special Requirements:
- Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the requirements of the position.
Physical Demands
The employee generally remains in a stationary position for an extended period of time operating standard office equipment which may include computers, telephones, photocopiers, and fax machines.
The employee is expected to move about to accomplish tasks such as opening file cabinets and moving files.
Must be able to lift, push, pull, and carry up to 20 pounds.
Work Environment
Work is performed primarily in an office environment. Some work requires travel to meetings, conferences, and other work sites with exposure to seasonal weather conditions.
The above statements reflect the general nature and level of work performed by employees assigned to this class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Essential duties may vary from position to position.
EMPLOYMENT BENEFITS
The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:
HEALTH
Medical - Eligible for hospital, surgical, and prescription drug benefits.
Dental
Vision
INSURANCE
Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.
Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.
PAID TIME OFF
Sick Leave
Vacation
Holidays
OTHER LEAVE BENEFITS
The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,
RETIREMENT BENEFITS
City Employees Retirement System
As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:
• Completion of thirty (30) years of service;
At age sixty (60) if you have at least ten (10) years of service, or
At age sixty-five (65) with eight (8) years of service.
• In the event of disability, other eligibility rules apply);
- An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;
• Employees are vested after ten (10) years of service, regardless of age.
ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.
Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.
01
Do you possess a Bachelor's Degree in Public Administration, Business Administration, or a curriculum closely related to the major activity of the employing department.
Yes
No
02
Do you have Five (5) years of increasingly responsible work experience supervising and coordinating general business activities (preferably in the employing department) and two (2) years of experience supervising technical and clerical employees?
Yes
No
03
Explain in detail your work experience as it pertains to supervising and coordinating general business activities.
Required Question
Agency
City of Detroit
Address
Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226
Website
http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job
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