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Administrative Assistant 4

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Administrative Assistant 4

Salary

$20.32 - $32.52 Hourly

Location

Dobbs Ferry, NY

Job Type

Full Time Staff

Job Number

00735

Division

School of Social & Behavioral Sciences

Opening Date

05/30/2024

Union Status

Union

• Description

• Benefits

Job Posting Summary

This position provides support to the School of Social and Behavioral Sciences and Program Director of Social Work. The incumbent will be a member of the administrative pool of the School of Social and Behavioral Sciences with primary responsibility for administrative support to the Program Director of Social Work. The incumbent will provide coverage and assistance in other areas of the school’s operation and to the faculty advisor of the Catalyst program as necessary, as directed by the Dean and Associate Dean of SSBS.

Essential Job Functions & Responsibilities:

• Support the Social Work Program Director in administrative duties, including but not limited to writing and processing letters, educational materials, manuals and creating spreadsheets.

• Provide needed information to faculty and students, answer questions, and refer students to appropriate resources.

• Coordinate interviews for potential Social Work majors with the faculty in the department.

• Maintain the program budget by tracking orders and expenditures monthly, ordering supplies as needed, and preparing and submitting requisitions for reimbursement for faculty travel.

• Support the Social Work faculty with the accreditation process by helping in the preparing of reports, presentation and coordinating accreditor visits. Gather data for the process as requested.

• Enter Social Work and other SSBS faculty members to their assigned courses in Banner, following all university processes and deadlines.

• Respond to student, faculty, and staff requests and issues as appropriate.

• Collect internship placement information and maintain a record of sites each semester in support of the Social Work Field Coordinator. Submit collected internship site information each semester to comply with the requirements of SARA (State Authorization Reciprocity Agreement).

• Support in planning the Honors Society and Awards ceremony and other SSBS events as needed, including but not limited to preparing certificates for honor society recipients and informing award winners.

• Assist in coordinating Social Work program events, including annual field work celebrations and guest speakers.

• Collaborate with other SSBS staff members to support other academic programs offered within the school.

• Meet with the Program Director of Social Work on an as-needed basis as determined by the Program Director.

• Support the faculty director of the Catalyst program with needs such as course scheduling, student outreach, faculty assignments and event management.

• Work at the Bronx campus at least one day per week during the Fall and Spring semesters in support of the Social Work program and Catalyst program.

• Other duties are as assigned by the Associate Dean and Dean of SSBS.

Every effort has been made to identify the essential functions of this position. It in no way states or implies that the responsibilities listed are the only duties required to perform in this position. The omission of specific statements of duties does not exclude them from the position responsibilities if the work is similar, related, or is an essential function of the position.

Qualifications

Required Skills & Experience:

• Minimum of one to three years of experience in an administrative role in a professional office environment, preferably in an educational institution.

• Demonstrated interpersonal, written and oral communication skills; problem solving, organizational and presentation skills.

• Computer proficiency in Microsoft Word, Excel, Outlook and Power Point required.

• Experience in Banner preferred.

• Individual must be detailed oriented, have strong skills in customer service, and be able to be student centered at all times. In addition, ability to work both independently and in teams and work with confidential information.

  Education Requirements:

• Bachelor’s degree from an accredited four-year college or university preferred.

  Physical/Other Requirements:

• Must be able to push, pull, move or lift up to 50 lbs.

• Must be able to meet all general health requirements for the position as per university policies.

  Compensation offered will be commensurate with the educational background and work experience of the individual.

  Mercy University promotes a community campus environment. As a result, employment is limited to the following states: New York, New Jersey, Connecticut, and Pennsylvania. Applicants outside of those states or the USA will be required to relocate. Relocation assistance may be provided for eligible moves.

About Mercy

Mercy University is a dynamic, diverse New York City area university whose students are on a personal mission to get the most out of life by getting the most out of their education. Our institution is an independent, coeducational university that offers more than 90 undergraduate and graduate degree and certificate programs within six schools: Business, Education, Health and Natural Sciences, Liberal Arts, Social and Behavioral Sciences and Nursing. Mercy's efforts in these programs have been recognized over the last several years. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been honored by being ranked nationally among the top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU).

Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology and Business. Additionally, to support our diverse student body, Mercy University has pursued and been awarded a number of federal grants which enable us to better develop and deliver services to our students. Mercy University is proud to be recognized as an institution which helps under-served students to achieve their educational aspirations. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020 and 2022. The vibrancy of the University culture is sustained by a diverse student body from around the region. Enrollment, including full-time and part-time undergraduates and graduates is approximately 8,800; The University offers campuses in Dobbs Ferry, Bronx, Manhattan as well as online offerings.

At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.

Our Mission:

Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.

EEO Statement

Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.

The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the company. The University is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.

Campus Safety

Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be found here .

Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.

Health Insurance:

UntitedHealthcare Oxford

In-network and out-of-network plan options

EmblemHealth HIP Prime HMO (Union Staff)

Dental Insurance:

UnitedHealthcare Oxford

In-network and out-of-network plan options

Vision Insurance:

UntitedHealthcare Oxford

Paid Time Off:

Mercy University provides generous leave benefits to its employees.

Disabilities & Workers Compensation Insurance:

Coverage in accordance with New York State regulations

Life Insurance:

Long-Term Disability:The Hartford

Short-Term Disability:The Hartford

Flexible Spending Account (FSA):

Ameriflex

Retirement Benefits:

TIAA

The Mercy University Retirement Plan is comprised of two components:

Deferred Compensation Plan

All eligible employees may contribute to the Deferred Compensation Plan on a pre-tax basis upon joining the University.

Defined Contribution Plan

Eligible employees are enrolled in the Defined Contribution Plan after two (2) years of full-time employment at Mercy University and receive a semi-monthly contribution from the College, based on age and salary. If an employee is under age 36, they will receive a contribution of 3.3% of their annual salary each pay period. If an employee is age 36 or older, they will receive a contribution of 9% of their annual salary each pay period.

If employed full-time for two (2) or more consecutive years by another institution(s) of higher education (college or university), without an intervening break in service within the last twelve (12) months prior to employment before joining Mercy, please submit a waiting period waiver form to Office of Human Resources. The Defined Contribution will begin as of the first day of the month following receipt of the completed waiver form.

Remote Work:

Mercy University recognizes the important role that workplace flexibility can play in an employee’s ability to manage work-life balance.

Learn more about our remote work policyhere (https://www.mercy.edu/media/remote-work-policy-final) .

Tuition Remission: Staff & Faculty

Mercy University provides a competitive education to students and extends that formal education opportunity to employees, and their spouses/domestic partners, and dependents at a reduced tuition rate through this Tuition Remission Benefits Policy for Mercy Employees.

Learn more about our tuition remissionhere (https://www.mercy.edu/media/tuition-remission) .

Tuition Exchange:

We are a member of the Tuition Exchange Program. Employees are eligible to apply for the Tuition Exchange Program after completing two (2) consecutive years of full-time employment.

Employee Assistance Program:

Compsych

Voluntary Benefits:

Allstate Identity Protection

LegalEase

Liberty Mutual Auto & Homeowners

Nationwide Pet Insurance

PlumBenefits

ScriptSave

Working Advantage

Note: The above describes a brief summary of benefits and is subject to change.

Agency

Mercy University

Address

555 Broadway

Dobbs Ferry, New York, 10522

Phone

914-674-7839

Website

http://www.mercy.edu

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