FirstBank Jobs

Working/Functional Title

Graduate Education Coordinator

Position Summary

This position serves as the graduate education coordinator on the Academic Operations (AO) team for administrative, financial support, graduate education management and supervision centralized support in the College of Arts & Letters as well as a member of the college graduate education leadership team. Manages the college graduate education operational activities, degree requirement compliance, graduate college policy and procedure creation and implementation, graduate career plan milestone and RECR guidance, Associate Dean of Research and Graduate Education support and advisement, oversight of all college graduate education programmatic needs, college alignment with central graduate education requirements, supports recruitment and funding opportunities, onboarding coordination for college Graduate Studies Directors, and academic system management within Campus Solutions and Slate; supervisors, trains, mentors direct report support staff; provides administrative support for multiple stakeholders across the college including the Associate Dean of Research and Graduate Education; communicates clearly and effectively, both verbally and in writing, on behalf of college administration and graduate education central offices.

Graduate Education College Coordination (35%)

• Primary college contact for solving graduate career student scenarios
  • Degree compliance, College compliance, Graduate School compliance
• Supporting the online and RBI programs within the academic student guidance and marketing sphere to align with AACC, state, and federal requirements
• Coordinates Graduate Recruitment practices with units
• Supports AO Admin colleague in oversight of degree audit process and conferrals for the whole college
• Assists and advises Academic Operations colleagues on graduate education needs, relevant trainings, and team goals and growth to support the graduate career students
• Supports Graduate Education Fiscal Officer on graduate funding initiatives, tracking, and process improvement
• Audits academic calendar timeline and creates annual graduate education deadlines, initiative creation, and AO team guidance
• Audits GradPlan (Campus Solutions) Milestone process and requirements for the college

• Maintains and guides AO team on RECR (Campus Solutions) process

  Supports Academic Operations Director in graduate education process improvements based on data and program analytics

Graduate Education Administrative Coordination (30%)

• Coordination on process improvement, policy adherence and implementation, and strategic academic planning for graduate education needs
  • Develops and implements relevant policies for the college
• College coordination for Graduate Program Director onboarding, support, and policy & system training and workshop offerings
• Gathers information and develops college based graduate education determinations, decisions, and recommendations in consultation with the Associate Dean for Graduate Education

• Supports Associate Dean of Graduate Education with Grad Approvals and Slate College Approval and CAL Slate Workflows

   

Graduate Education Programmatic Needs (20%)

Graduate Student Affairs for a college level program

Admissions

Point of contact for the online admissions database (Slate); provides guidance to the Associate Chair and/or Director(s) of Graduate Studies.

Coordinates and advises on graduate application process through Slate, including creating and maintaining unit specific application workflow process

Liaise with the Graduate School and the Admissions Office to develop effective admissions practices (Plan s