Job Information
VFW National Home for Children Facilities Administrative Assistant in Eaton Rapids, Michigan
Provide highly advanced, independent administrative support for Facilities Director, Supervisor, and department, requiring in-depth knowledge of the policies and procedures of the organization and related work areas. Administe established Facilities department programs and services.
Coordinate inter-department operations, procedures, and activities with other
administrative personnel to maintain consistency in the application of policies
and procedures.
*2. Answer inquiries from a variety of internal and external sources, and provide explanation and interpretation of the policies, practices, and procedures of a department or departments and/or a major administrative program.
*3. Create and maintain a filing system of records, reports, procedures, policies, and
resource materials for the operations and functions of the department.
*4. Independently initiate and draft routine and non-routine correspondence requiring
understanding of the agency's activities, policies, and procedures.
*5. Maintain house fund reports, vehicle reports, and guest lodge room activity and
payment collection.
*6. Assist with managing the work order process for the maintenance team, including but
not limited to producing and closing out work orders.
*7. Collect and tabulate facilities data from a variety of sources as assigned.
*8. Maintain departmental budgetary records and reports as assigned.
*9. Process payable invoices on behalf of the facilities department.
*10. Abstract information from books, professional journals, reports, documents or other
sources.
*11. Utilize professional discretion in decision making.
*12. Respond to inquiries or needs from staff, students, vendors, donors, visitors, and
others associated with the agency.
*13. Assist Director, Supervisor, and/or other staff as assigned.
*14. Perform additional duties as assigned by the appointing authority.