Job Information
Universal Health Services Administrative Assistant - Erwin in ERWIN, North Carolina
Responsibilities
Horizon Health in partnership with Good Hope Hospital is seeking an administrative assistant to provide support to the senior staff, customer service and completions of administrative tasks. This position ensures office operation is efficient and compliant with business objectives.
Duties inclue
Answers the phone, responding to all requests for information
Schedules Unit assessments, meetings and appointments as appropriate
Attends and takes notes during Unit and Hospital meetings
Greets visitors, patients, and their families coming to the Unit
Identifies areas needing improvement and utilizes the facility performance improvement process. Actively participates in department processes as requested
Liaises with hospital in obtaining general Hospital orientation scheduling, ensures all orientation is completed in a timely manner.
Assists HR during the pre/post-employment process as it relates to employee required processes and documentation
Tracks and keeps materials organized and available with required information regarding unit activities. Such materials involve staff development, shift assignment reports, nightly chart audit, daily safety reports, SECURE training, incident reports
Assists in keeping current license information on file for licensed employees.
Prepares payroll documents including time sheets, Verification of Hours, exemption reports, PAFs. Keeps all records organized and available to the Program Director as needed. Performs daily time clock adjustments
Assists in submission of reports and requests for documents from various regulatory agencies; re: PA Dept. of Health, CAP and Joint Commission
Prepares and disseminates monthly reports and completes required follow up on activities on behalf of the Program.
Prepares and submits all operational tasks/documentation as required by the corporate offices
Regularly collects data to provide input and/or feedback to appropriate customers/suppliers (i.e., teams, supervisors, co-workers, vendors, nursing agencies) to improve work flow
Assists the Program Director in maintaining the budget for the Behavioral Health Administration’s cost center
Maintains schedule for filing court paperwork and hearings. Works closely with court personnel to maintain good relationships
Reviews and evaluates all incoming invoices and expense reports to verify accuracy before forwarding to the appropriate recipient
Strives to make productive use of time through careful coordination of assigned tasks, setting priorities, and reducing non-essential interruptions in order to be responsive to the needs of the Units and the Program Director.
Promotes and develops positive, professional interaction with peers, senior management, and staff through effective written and verbal communication, listening, and feedback in times of organizational change
Classifies, sorts and files correspondence, records and other documents
Orders all office supplies
Ensures facility is safe and reports deficiencies to the Program Director
Ensures confidentiality of all information encountered
Oversees all maintenance on office related equipment
Facilitates special events as needed
Other duties as assigned
Benefit Highlights for full-time positions:
Competitive Compensation
Excellent Medical, Dental, Vision, and Prescription Drug Plan
401(K) with company match and discounted stock plan
Long and Short-term Disability
Flexible Spending Accounts; Healthcare Savings Account
Life Insurance
Career development opportunities within the company
Tuition Assistance
Rewarding work environment – Enjoy going to work every day!
EEO Statement
All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.
We believe that diversity and inclusion among our teammates is critical to our success.
Notice
At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449 .
Qualifications
Education, Certification/Licensure, and/or Experience
High school or GED
Minimum five years of experience in a similar position and/or industry
Knowledge, skills, and abilities required
Proficient in software applications
Effective presentation skills
Valid driver’s license and use of an automobile required
Language Skills
Excellent written and verbal communication and presentation skills
Ability to read and comprehend moderate to complex instructions and correspondence
Ability to write detailed correspondence
Ability to effectively present information in one-on-one and small group situations to Program leadership, employees, clients, providers, vendors, etc.