FirstBank Jobs

Payroll Operations Specialist-Limited Duration

Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=533791&lJobSourceTypeID=831&sLanguage=en-us) Job no: 533791

Work type: Classified Staff

Location: Eugene, OR

Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support

Department: Business Affairs

Classification: Administrative Program Spec

Appointment Type and Duration: Limited Duration (Classified), Limited

Salary: $20.15 - $30.45 per hour

FTE: 1.0

Review of Applications Begins

May 14, 2024; position open until filled

Special Instructions to Applicants

Please include the following with your online application:

• A resume;

• Three professional references. Candidates will be notified prior to references being contacted and have a chance to update information if necessary.

Please note this is a Limited Duration (LD) position with guaranteed funding for two (2) years. LD positions are one-year appointments with the potential to extend for a second year based on business needs and funding. We are seeking permanent funding. If funding is secured, this position will be ongoing.

Position Duration:

Limited Duration positions are benefit-eligible and are treated as regular positions in every respect other than the fact that they are scheduled to end at a predetermined time. Also, if the position ends prior to the two-year mark, the incumbent will not have lay off rights under the SEIU Collective Bargaining Agreement.

Department Summary

Business Affairs (BA) provides efficient and effective business services for University of Oregon (UO) students, faculty, and staff; manages and secures UO material assets; and ensures UO business is conducted in accordance with all applicable regulations, policies, procedures, Generally Accepted Accounting Principles (GAAP), and sound business practices.

Business Affairs consists of 5 divisions reporting to the Associate Vice President for Business Affairs and Controller and provides direct services to staff, students, and UO departments: Financial Services/Accounts Payable/Travel, Student Financial Services, Payroll, Information Systems, and Treasury Management. These divisions manage the largest payroll in Eugene, support UO expenditures totaling more than $500 million, and manage the billing and collection of tuition and fees for more than 24,000 students. The BAO has approximately 64 FTE and an annual operating budget of $6.7 million.

Position Summary

The Payroll Operations Specialist enjoys working with people to provide technical and administrative support to campus payroll operations. The ability to understand and clearly communicate the technical details of policy, excellent customer service skills, and a solutions-oriented approach are keys to success in this role.

This position will provide both customer service support as well as research, analytical, and administrative support to the Payroll Operations team members within the Payroll Services unit of Business Affairs. It serves as first point of contact for questions related to compensation processes, and provides technical expertise and referrals regarding payroll systems, processes, and procedures. The incumbent will respond to, or triage and assign, communications from general email accounts and other forms of inquiry to appropriate members of the team. Additionally, this role will serve as the main point of contact for various types of pay actions, collecting data, logging, and evaluating requests for approval.

This position is based in Eugene with possible hybrid option after initial in-person training period. All adjusted work arrangements require supervisor approval.

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR

• An equivalent combination of training and experience.

• One year of postsecondary education may be substituted for up to one year of the experience.

Professional Competencies

• Excellent customer service skills.

• Ability to solve problems and to distinguish irregularities.

• Ability to accomplish all work within set deadlines.

• Ability to explain complex laws, rules, and procedures and to apply these regulations to work performed.

• Ability to communicate effectively with faculty, staff, students, and outside entities, from a variety of diverse backgrounds by phone, in writing, and in person.

• Proficiency in Microsoft Office products (Word, Outlook, Excel) and Enterprise databases.

• Strong attention to detail.

• Ability to maintain the highest ethical standards within the department and within the university.

Preferred Qualifications

• Direct experience with payroll processing.

• Experience in a unionized higher education environment.

• Experience using Ellucian Banner.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttp://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination (http://studentlife.uoregon.edu/nondiscrimination) .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: April 30, 2024 Pacific Daylight Time

Applications close: