Job Information
University of Michigan Administrative Assistant Intermediate (Hybrid) in Flint, Michigan
Administrative Assistant Intermediate (Hybrid)
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Summary
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume.
The cover letter should address your specific interest in the position and outline skills and experience that directly relates to this position.
Job Summary
The Flint Financial Services & Budget Office is seeking an experienced professional to join our team as an Administrative Assistant Intermediate. This individual will report to the Assistant Division Controller. In this role, you will serve as a key liaison for various financial and administrative functions, ensuring smooth operations and compliance within our organization.
The primary responsibilities includes administrative support within the Financial Services & Budget group, financial oversight through managing control and monitoring reports, customer support through knowledge of the university's financial policy and procedures, and financial approvals for procurement processing.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.
Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Employee and qualified dependent tuition support
Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staffflier (http://hr.umich.edu/benefits-wellness) .
For tuition support information, please go https://www.umflint.edu/hr/benefits/
Information about our vision, mission and values can be found at: https://www.umflint.edu/chancellor/leadership-mission-vision/
University of Michigan-Flint - Plan for Diversity, Equity and Inclusion
The University of Michigan-Flint's DEI plan can be found at: https://www.umflint.edu/dei/
The University of Michigan-Flint exhibits its commitment to diversity, equity, and inclusion through enacting fair practices, policies, and procedures particularly in support of the equitable participation of the historically underserved. UM-Flint recognizes the value of diversity in our efforts to provide equitable access and opportunities to all regardless of individual identities in support of a climate where everyone feels a sense of belonging, community, and agency.
Diversity is a core value at University of Michigan-Flint. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. The University of Michigan-Flint seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning for the purpose of becoming global citizens in a connected world.
Responsibilities*
Financial Services & Budget Office Management
Cross-Train and Fill-In for various positions in the FSB Office which include the AP Clerk, Cashier, and NBC Executive Suite Admin Assistant Positions during temporary periods of high-volume activity or short-staffed schedules.
Update FSB / Cashier / NBC Intranet Websites.
Manage FSB Offices for equipment/phone/copier needs, space/room issues, ordering, lead coordinator of office retreat/holiday events, etc.
Act as the FSB MHealthly Wellness Champion (for 2 years) and will manage the rotation & future assignments of others for the office.
Act as the FSB Office 2nd Emergency Contact.
Help train and manage workload of Accounting Intern.
Aid in training, communicating, work oversight, and delegating any AP or any financial functions.
Accounts Payable - NonPO, AR, Travel Expense, & Property
Maintain Flint Campus Procurement Contracts & Renewals.
Help manage the Flint Campus Property Disposition & Capital Equipment Tagging Process and Biennial Inventory with Property Control.
Act as the AP / Travel / Procurement Knowledge Lead.
Act as the Stored Value Card (SVC) Lead, managing the request, load, and distribution of the SVC program for student travel meals program with A2 and Dash Solutions.
Part of the Flint Voucher Approver Workflow process which reviews all Flint & Library NonPOs and POs over $10K in order for checks to be issued.
Help resolve MPathways Budget Errors from SSC for Procurement activity which include SUB, Concur/Pcard, PO, and NonPO Vouchers.
Help resolve MPathways PO Requisition Budget Errors which include errors in Shortcodes, Accounts, Chartfields, Trees, Fund Translations Rules and/or Sponsored Budget Lines not posted.
Central Office/Internal Controls
Acting as the 2nd Flint Financial Unit Liaison and attend Financial UL Meetings, Review/Approval Flint Employee OARS requests, and help process Flint Employee Termination/Transfers.
Manage Monthly Control Reports (Internal Control, Concur, GFMS Rpts) to ensure they are being worked by either Accountants, AP Clerk, Accounting Intern or self.
Serve as the Accounting & Reporting Group Assistant Lead - Help organize, facilitate and lead group communication through in person, virtual, email, etc.
Special Projects/Miscellaneous
Housing Accommodation & Michigan State Use Tax Monthly Tax Report.
Other Assigned tasks by the VCBF and/or Controller.
Required Qualifications*
High school education or equivalent.
Two or more years of broad and progressive administrative experience in Financial Services and/or Accounts Payable.
Proficiency with Microsoft Office Suite products (Word, Excel, and PowerPoint) and with Google Suite (Gmail, Chat, Drive, Calendar, Docs, Sheets, Forms, etc.).
Work Locations
Hybrid
A hybrid work schedule (some days on campus and some days working remotely) is available for this position at this time. However, this is subject to change based upon the duties of the position, for example during short staffed or high-volume periods, and/or the needs of the department.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
249695
Working Title
Administrative Assistant Intermediate (Hybrid)
Job Title
Administrative Assistant Inter
Work Location
Flint Campus
Flint, MI
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Flint Vc Bus And Fin
Department
Flint Financial Svcs & Budget
Posting Begin/End Date
6/25/2024 - 7/16/2024
Salary
$34,500.00 - $42,900.00
Career Interest
Administration
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