Job Information
Colorado State University University Space Data Manager in Fort Collins, Colorado
Posting Detail Information
Working TitleUniversity Space Data Manager
Position LocationFort Collins, CO
Work LocationPosition qualifies for hybrid/in-office work
Research Professional PositionNo
Posting Number202401001AP
Position TypeAdmin Professional/ Research Professional
Classification TitleProf/Indiv Contrib II
Number of Vacancies1
Work Hours/Week40
Proposed Annual Salary Range$60,000 to $70,000
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on07/08/2024
Description of Work Unit
Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.
Campus Planning is an integrated, holistic, inclusive, and strategic outline for the long-term direction of CSU’s physical and built environment, which aligns with and enhances the mission, vision, and goals of Colorado State University. It ensures the highest and best use of the built environment and land in a sustainable and resilient manner.
Position Summary
The position reports to the CSU Facilities Management University Planner and manages all aspects of the University Space/facility inventory database (AiM/Assetworks as well as Access and Excel databases) in the Integrated Work Management System ( IWMS -AiM/Assetworks). Responsibilities include space management, collaborating at project inception, reviewing designs, and setting up the AiM database for space management, auditing, upkeep, reporting, space planning, and analytical needs. The position is responsible for managing the university space database and space planning as needed that is the backbone for informed decision-making by FM and University Leadership. The Space Database Manager supports the mission of CSU , FM, and the Campus Planning section by providing space analytics as needed for the development of the University Master Plan.
The position is responsible for the database management for CSU (owned) physical plant inventory/portfolio. This database management entails the development of methods, processes, and protocols to enable the following:
Space Utilization metrics, analysis, and reporting to enable decision-making with respect to space Utilization and to inform Master Planning.
Upkeep and verification of data accuracy
Quality control and checks and balances on a cyclical basis to ensure the reliability of the available data
Space auditing, lease tracking (as needed) and reporting and analytics as needed.
Experience with SQL queries.
Archiving and information management
The position must be able to work independently, serve as a resource to FM and CSU partners, and have the ability for critical thinking without specific task guidance.
Required Job Qualifications
Bachelor’s degree.
Two years of experience in a field similar or related to the work assigned to the position such as database manager.
Preferred Job Qualifications
Space Management Experience.
Computer Aided Facilities Management ( CAFM ) database experience.
Experience with Asset Works / AiM database.
Computer aided design and drafting experience ( CADD ).
Higher education experience.
Training or qualifications within the Architect/Engineering field.
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
Essential Duties
Job Duty CategoryDatabase and Floorplan Management
Duty/Responsibility
Oversight and continued development of the University Space / facility inventory database.
Manage the university space/facility inventory data and associated processes, which is used to inform operational and strategic decisions
Conduct space audits, collect and curate data from various source: inputting, updating, maintaining, and quality control of all facility property data. Identify and interpret appropriate information and data to track in AiM.
Provide oversight of the integrity and security of building data across multiple platforms and within the IWMS (AiM, Ramworks, FM website, KFS , etc.). Review the data that exports/imports to/from AiM into other databases, such as ODS , KFS , Ramworks, FM Website, to ensure accuracy within the other university systems.
Review floorplans for accuracy, standards criteria, and errors for adherence to CSU standards at project inception and for integration into the space database. Review the polylines, layers, labels, and legends are accurate and formatted in the CAD files to prepare for export process. Create floorplans for department space utilization, occupancy, and analysis to be used by FM, campus partners, Space Committee, and other University Leadership.
Assist with troubleshooting when space data or floorplan issues are discovered. Any and all campus partners that report issues with data or floorplans (Student, Faculty, HDS , BFS , departments, etc. as well as FM employees, including IT). Research the issue within the database or floorplan files and, if not related to software or hardware, ensure the problem is resolved.
Collaborate with Safety, Risk, and other campus departments on identifying and maintaining appropriate floorplan accessibility.
Assist with annual fiscal year archive of space/inventory databases as well as the official records for building names, numbers, and addresses. Campus Architect ( OSA Reports), FM Operations (Benchmarking), Insurance, BFS (F&A Survey). Writing queries, building reports, and providing deliverables.
Accountable for the reliability and accuracy of the University’s space database information collected through surveys, space audits, campus collaborations, KFS , etc. Campus Planner, University Architect, FM Operations, BFS , DUO , Space Committee, other University leadership and anyone else requesting data with a university business need. Must be available and accurate for all reporting needs that impact funding for FM and the university as a whole.
Perform QA/QC of space data through regular quality control queries, reports, and audits. Also, as related to accountability.
Maintain data dictionaries and distribute to IWMS users.
Collaborate with users of the other IWMS modules to ensure the space data meets their needs for asset management, work orders, preventative maintenance, and other modules.
Percentage Of Time50%
Job Duty CategorySpace Data Analytics
Duty/Responsibility
Responsible for all analyticsassociated with space (allocations and utilization) Provide historical reports on the physical plant growth for the University Planner to supporting the mission of FM, Campus Planning, and the development of the Master Plan. Oversight of space data collection, space audits, data integrity and analysis, which provides information to facilitate and inform university and departmental leadership on planning, and strategic decision making. Assist with and provide space planning as needed. Ensure space is classified according to the Department of Education’s Facilities Inventory and Classification Manual standards and BFS’s Space Utilization Functional Use codes.
Develop and maintain procedures and standards for floorplan integration into space database. Create and update Standard Operating Procedures (SOPs) for current and future practices related to floorplans, space planning, and space data to be used by employees working in the department.
Analyze and report on space data and utilization by researching, comparing, and critiquing data, including but not limited to program and space categories, functional use classifications, and other institutional data. Space analytics are critical for funding, allocating space, and master planning. Reports are used by Campus Planner, VPUO , BFS (F&A Survey), Space Committee, FM, university leadership, etc.
Write complex queries and create custom reports on space information, floorplans, and analysis in a variety of forms. For university partners (ex. NCAA reports for Athletics, building inventory for BFS Insurance, building data for Cleary Act reporting), FM colleagues (ex. Campus GSF for energy/sustainability, space allocation for utility benchmarking), and external reporting (ex. building data for Poudre Fire Authority and National Science Foundation), etc.
Create spreadsheets, reports, charts, and graphs for internal and external stakeholders, including reports for university, local, state, and federal organizations. Office of the State Architect Annual Report on all owned buildings, Acquisition & Disposition reports, Building vacancy reports.
Plan, develop, and manage space surveys and audits to ensure the space data is accurate through coordination with building proctors, department heads, and other academic and administrative departments. Ensure changes that impact the space inventory are communicated.
Collect room use, department, and employee data through drawing curation and audit for quality and accuracy.
Develop means to explore utilization, occupancy and other metrics for space that will aid in strategic planning.
Percentage Of Time30%
Job Duty CategoryProject Review and Collaboration
Duty/Responsibility
Collaborate with FM departments on project reviews to ensure space standards and guidelines are followed.
Review capital construction and remodel construction services projects, provide space recommendations, and communicate concerns.
Develop room numbering guidelines and provide SME and quality control on projects to ensure consistency and adherence.
Analyze space allocations to determine if appropriate guidelines, University policy, and programmatic needs are met. Work with the University Planner to determine which programs or spaces should be analyzed, and if the space could be better utilized.
Check floorplans for accuracy and standards adherence (polyline placement, layesr, and position and size of labels)
At project completion after PM has accepted as-builts, check plans for and correct errors, then export floorplan to AiM
Percentage Of Time5%
Job Duty CategoryCommittees Support and Space Planning
Duty/Responsibility
Provide space data, reports, and analysis to assist University Planner in setting agendas and facilitating the monthly Space Committee meetings. Provide support as needed to aid decision making. Prepare and distribute meeting minutes. Manage and track space requests, reviews, and approval process for Space Committee consideration.
Maintain Space Committee website by updating the content on the website monthly using Wordpress Elementor software to communicate space standards and guidelines, space requests, and resources.
Be the backup for the Campus Planner for Space Committee facilitation, as and when needed.
Collaborate with and support additional committees ( PDC , CRB , etc.) as a consultant on space use and analysis.
Review department requests for construction services to ensure requestor is assigned to the space and the type of change to the space is appropriate and meets Space Committee guidelines.
Review capital construction documents at various phases of design process for room numbers meet CSU design standards; numbering is logical and provides for effective wayfinding; offices meet size recommendations set by CSU Space Committee; and General Assignment Classrooms conform to standards set in CSU Facilities Design Standards.
Utilize above knowledge and experience to create graphic and analytical space planning solutions as needed and requested .
Percentage Of Time10%
Job Duty CategoryDuties As Assigned
Duty/Responsibility
- Performs duties as assigned
Percentage Of Time5%
Application Details
Special Instructions to Applicants
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates.
Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)
Search ContactMichelle.Tate@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.
Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
References Requested
References Requested
Minimum Requested3
Maximum Requested3
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Cover Letter
Resume
Optional Documents