Job Information
Advocates Administrative Assistant in Framingham, Massachusetts
Overview
$19-$20/hour
Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement. We are a strong-knit community that values the ideas and contributions of our staff.
The Administrative Assistant will provide overall administrative support to the BHCP program. The Administrative Assistant is responsible for maintaining efficient and accurate office procedures, providing clerical support to program staff, keeping meeting minutes, and maintaining administrative records.
Are you ready to make a difference?
Minimum Education Required
High School Diploma/GED
Responsibilities
Perform word processing/typing for division staff to include letters, memos, and meeting minutes.
Perform data entry and data processing tasks for program record keeping.
Maintain office supplies for program.
Coordinates appointments and staff meetings; and coordinates professional meetings as needed. Serves as point of contact for meeting communications and for assuring the appropriate people participate.
Work in partnership with the program directors and their staff on coordination of logistics for events.
Attend and actively participate in supervision and staff meetings.
Assist team in providing excellent customer service and support to all Advocates employees
Attend trainings as assigned; maintain necessary certifications.
Ensure that individuals are treated with dignity and respect in accordance with Advocates Human Rights Policy.
Perform all duties in accordance with the agency’s policies and procedures
Adhere to all principles related to the Advocates Way.
Strictly follow all agency Performance Standards
Qualifications
High School Diploma or GED and 1-2 years administrative experience.
Must be able to perform each essential duty satisfactorily.
Strongly prefer that a candidate will have a demonstrated understanding of and competence in serving culturally diverse populations.
High energy level, superior interpersonal skills and ability to function in a team atmosphere and with minimal supervision
Must hold a valid driver's license, have access to an operational and insured vehicle. May be asked to travel between site locations.
Ability to type 50+ words per minute.
Must have intermediate knowledge of Microsoft Office Suite.
Must have intermediate knowledge of office procedures and equipment.
Must have exceptional organizational skills and ability to multitask in busy environment.
Must have excellent communication skills and ability to read English.
Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.
Why Should I Consider a Career in Human Services?
Our Team members are dedicated to engaging and empowering individuals by forming lasting relationships, collaboratively achieving personal goals, offering creative solutions to everyday and complex situations, and actively listening . We exercise independent judgement and contribute to the overall success and benefit of the Team.
Is Human Services a Fit for Me?
Successful Team members are open-minded, eager and compassionate, and will exercise solid, independent judgement while fostering trustworthy relationships with the individuals that we serve. We put the individual first.
Apply Now! (https://careers-advocatesinc.icims.com/jobs/10689/administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-336180790)
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Job Locations US-MA-Framingham
Minimum Education Required High School Diploma/GED
Job ID 2024-10689
Organization Advocates
Type Regular Full-Time
Number of Hours Per Week 40
Business Unit Behavioral Health