Job Information
ASM Global Accounts Payable Clerk in Ft. Lauderdale, Florida
POSITION: Accounts Payable Clerk
DEPARTMENT: Finance
REPORTS TO: Director of Finance / Senior Accountant
FLSA STATUS: Exempt
Summary
As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise. Our focus is YOU! Through investments in growth, resources, and technology we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests that we serve.
Across our portfolio of live event venues and corporate offices, we are seeking an Accounts Payable Clerk the Broward County Convention Center. The Accounts Payable Clerk supports the Finance Department and is responsible for gathering, routing, coding, and processing invoices from vendors, as well as expense reports from employees and/or contractors.
Essential Duties and Responsibilities
Process invoices for payment which includes accurately entering in invoice information and accounting coding into the general ledger system (accounts payable module), obtaining invoice approvals, and developing voucher packages. Process check disbursement, match vouchers with invoices, and mail disbursement and remittance documentation
.Serve as a point of contact for vendors and internal clients for inquiries related to accounts payable activity. Ensure invoices are paid on a timely basis while not duplicating payments. Effectively monitor and follow up on invoices placed on hold.
Obtain vendor statements and process unpaid invoices in a timely manner.
Perform other accounting functions as they arise (e.g., ad hoc reporting). Support year-end audit functions. Request W9 information for new vendor maintenance to properly setup for payment of invoices.
Match purchase orders to invoices, check quantities, unit price and extensions.
Code invoices to general ledger accounts.
Check vendor statements to invoices and notify vendor if there is a discrepancy.
Reconcile invoices with Purchasing Department weekly and file of completed purchase orders.
Enter any manual checks into accounts payable module in computer.
Maintain all files regarding paid invoices.
Complete vendor credit requests as needed.
Perform Monthly County Reimbursement process daily.
Other duties and special projects as assigned.
Education and/or Experience
Associate degree Accounting or similar field. Two (2) to three (3) years related experience and/or training; or equivalent combination of education and experience required.
A minimum of 1-2 years office administrative/accounting support experience
Knowledge of basic accounting principles and practices Experience in general ledger accounting support
Skills and Abilities
Excellent written and verbal communication skills.
Ability to identify, analyze, and resolve problems and discrepancies in systems.
Follow oral and written instructions and communicate effectively with others.
Remain flexible and adjust to situations as they occur.
Work independently, exercising judgment and initiative.
Organize and prioritize work to meet deadlines.
Work effectively under pressure and produce accurate results.
Detail oriented and a self-starter.
Computer Skills
Proficiency with MS Office (Excel, Word, PowerPoint) and Outlook.
Experience on an accounting software package is preferred.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit for long hours; use hands to handle files, type and operate office machines; to talk and hear on the telephone. Specific vision abilities required by this job include close vision to handle office correspondence.
NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women,
Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal
Contractor.
Applicants that need reasonable accommodations to complete the application process may contact HR at (954) 302-8890.
Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.
Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.