Job Information
Town of Gilbert Administrative Assistant II - Purchasing in Gilbert, Arizona
Administrative Assistant II - Purchasing
Print (https://www.governmentjobs.com/careers/gilbert/jobs/newprint/4564839)
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Administrative Assistant II - Purchasing
Salary
$20.65 - $29.95 Hourly
Location
50 E. Civic Center Drive, AZ
Job Type
Full Time
Job Number
25-0007
Department
FINANCE & MANAGEMENT SERVICES
Division
FM PURCHASING
Opening Date
07/01/2024
Closing Date
7/8/2024 11:59 PM Arizona
Description
Benefits
Questions
We Are Seeking
With every job we fill, our focus is on providing best-in-class service to our citizens while offering the opportunity for professional growth in a rewarding and innovative work environment. Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Administrative Assistant – Purchasing.
The Administrative Assistant for Purchasing reports to the Purchasing Manager. The primary functions of this position are to provide administrative support to the Purchasing Division and administer the purchasing card program for all Town departments. (This is 50% of the position's responsibilities). This position also manages and restricts Town supply contracts so items on another contract are not purchased. Two additional areas of focus for this position are records management and data management and reporting.
For a full list of duties, please review the job description HERE. (https://www.governmentjobs.com/careers/gilbert/classspecs/1147036?keywords=purchasing&page=2&pagetype=classSpecifications)
This position is an At-Will position and is FLSA Non- Exempt-eligible for overtime compensation.
Regardless of work location (Remote, On-Site, or Hybrid) Town of Gilbert employees are required to reside in the state of Arizona by hire date.
About You
You are someone who effectively exceeds customer needs by building productive relationships and taking responsibility for customer satisfaction and loyalty. You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes. You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.
At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:
Associates' degree;
Three (3) years of administrative experience, purchasing card program administrative experience is preferred;
Knowledge of data entry techniques and automated information and electronic records management systems;
Solid mathematical aptitude and bill reconciliation experience;
Exceptional customer service, and written and oral communication skills;
Ability to build positive working relationships within all levels of an organization;
Incredible attention to detail and ability to handle multiple priorities at once;
Valid AZ Driver's License.
We Are Team Gilbert
Gilbert is on a mission to be the City of the Future. We choose to “Anticipate. Create. Help people.” With 100 years of history and growth, our focus is on keeping the thriving community that Gilbert is today well into the future while continuing to be one of the top communities in the country.
In Gilbert, we are shaping a new tomorrow, today. We hire people who share our aspiration to be driven, kind, bold, and humble. Join Team Gilbert , and help us shape a new tomorrow, today: https://youtu.be/ftB0lKDltvc
Up For the Challenge
In addition to a competitive salary, this position will also participate in the Arizona State Retirement System if eligible. For more information on Team Gilbert and all we have to offer, click here. (https://www.gilbertaz.gov/departments/human-resources)
Join Team Gilbert and make an income while making an impact! If you are looking for an opportunity to make a visible contribution to our community, and get excited about doing interesting work that matters, then why not click that “Apply” button at the top there? We can’t think of a better place to put your talents to work.
Let’s get this adventure started!
Gilbert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Town of Gilbert offers a comprehensive benefits package for qualifying positions that includes self-funded medical and dental plans, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here (https://www.gilbertaz.gov/home/showdocument?id=42978&t=637793142009536761) to see a list of our benefit offerings at-a-glance.
01
In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that type of experience, enter "N/A". Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so please be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.
Yes
No
02
Do you have an Associate's Degree or an equivalent combination of related experience and education?
Yes
No
03
If you answered yes to the question above, please describe your experience in the space provided below. If you answered no, please enter N/A.
04
Have you had at least three years of experience providing clerical/administrative support?
Yes
No
05
If you answered yes to the question above, please describe your experience in the space provided below. If you answered no, please enter N/A.
06
Do you have any experience providing administrative support for a purchasing card program?
Yes
No
07
If you answered yes to the question above, please describe your experience in the space provided below. If you answered no, please enter N/A.
08
Do you have any experience providing administrative support for contracts, to include proper filing and archiving of contracts, as well as the use of automated information and electronic records management systems?
Yes
No
09
If you answered yes to the question above, please describe your experience in the space provided below. If you answered no, please enter N/A.
10
Do you have any experience working in the Munis financial system, including purchase requisitions and invoicing?
Yes
No
11
If you answered yes to the question above, please describe your experience in the space provided below. If you answered no, please enter N/A.
12
Do you have experience providing customer service support, utilizing customer service principles and practices; as well as communication skills both written and oral?
Yes
No
13
If you answered yes to the question above, please describe your experience in the space provided below. If you answered no, please enter N/A.
14
Please describe your level of proficiency with Munis or a similar financial/purchasing system.
No experience
Beginner
Intermediate
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15
Please describe your level of proficiency with OnBase or a similar document imaging system.
No experience
Beginner
Intermediate
Advanced
16
Please describe your level of proficiency with MS Excel.
No experience
Beginner
Intermediate
Advanced
17
Please describe your level of proficiency with MS Word.
No experience
Beginner
Intermediate
Advanced
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Please describe your level of proficiency with MS Outlook.
No experience
Beginner
Intermediate
Advanced
19
The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):
Veteran
Disabled Veteran
Veteran's Spouse/Surviving Spouse
Disabled Person
Required Question
Agency
Town of Gilbert
Address
50 E. Civic Center Drive Gilbert, Arizona, 85296
Website
https://gilbertaz.gov/jobs
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