Job Information
College of Lake County Office Associate* in Grayslake, Illinois
Office Associate* Bookmark this Posting | Print Preview | Apply for this Job
Posting Details
Posting Detail Information
Posting Number S02680
Position Title Office Associate*
Internal Position Title Office Associate*
Department Nursing
Position Type Staff
Job Family Classified
Job Summary
The College of Lake County is currently looking for an Office Associate* to join the Biological and Health Sciences department. This position supports all health programs by providing support for the program-related functions: processing, organizing and tracking background checks and drug testing for students accepted into the health programs. Also tracks completion of health requirements for students enrolling in courses requiring completion prior to enrollment ( NUR 110, PBT 110). Uses PeopleSoft, IDPH Health Care Worker Registry portal, IL State Police CHIRP system, WI Online Record Check System and general office software to carry out tasks. Ensures that health program brochures and websites are available and up to date by coordinating with Public Relations and other personnel. Schedules program information sessions, reserves rooms, and ensures they are advertised.
Why choose the College of Lake County for your next opportunity?
The College of Lake County ( CLC ) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!!), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for part-time employees (ex: health insurance).
CLC is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences. CLC achieved a milestone in 2023 with its designation as a Leader College. This national recognition awarded by the Achieving the Dream Network is the result of improved student outcomes through the CLC’s relentless commitment to transformational change and the implementation of innovative practices within the student success model over the past few years.
CLC aspires to be a place where every student succeeds, every employee thrives, so that every business achieves and every community grows. Our mission is to be innovative and value-driven in supporting student success through developing and encouraging employees of all backgrounds on their journey toward achieving personal and professional growth.
Required Qualification(s)
High school diploma or equivalent.
A minimum of two (2) years of office support or related experience.
Proven ability to work effectively with individuals and teams from diverse backgrounds and professional responsibilities. Excellent oral and written communication skills. Ability to multi-task and work under pressure. Ability to adapt to changing priorities and schedules. Ability to work with confidential information.
Proficiency in MS Word, Excel, PowerPoint.
Ability to utilize computer technology to access data, maintain records, generate reports and communicate with others.
Ability to work in a highly collaborative environment.
Desired Qualification(s)
Associates degree or higher.
Advanced Microsoft office skills.
Experience working with college students.
Experience with database software such as PeopleSoft and/or HealthStream software.
Bilingual in Spanish and English.
Posting Date 05/17/2024
Closing Date 06/01/2024
Expected Start Date
Special Instructions Summary
*This is a grant funded position; continued employment in this position is based on external funding sources.
Pay Rate $16.38/Hr.
Full-Time/Part-Time Part-Time
Location Grayslake
Total Hours per week 25.00
Work Schedule
Monday through Friday. Exact hours may differ day to day.
Software Testing Required Excel, MS Word
Interview Process Requirements None
EEO Statement
The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.
Summary of Essential Functions
Department Operations and Processes: 40%
Schedule and track completion of background checks for all accepted health program students.
Receive service company invoices and ensure payment with correct department allocations.
Schedule and coordinate fingerprinting at incoming Nursing student orientations every fall and spring semesters.
Provide updated material to Public Relations office to maintain accurate information on health program web pages and brochures.
Organize, schedule, and publicize information sessions for health programs. Reserve rooms for sessions.
Data Entry/Reporting: 40%
Provide reports to department chairs and faculty on status of student background checks.
Track completion of health requirements for students enrolling in courses requiring completion prior to enrollment ( NUR 110, PBT 110).
Update student records in PeopleSoft to ensure enrollment requirements met for healthcare programs (info session attendance, meeting health requirements, health passports, etc.).
Update IDPH portal of student completion of the Nurse Assisting certificate program.
Annual review of tracking documents, updating and forwarding records.
Student/Customer Services: 15%
Manage the clinical requirements and background email inboxes for the Biological and Health Sciences division
Answer inbound calls from current and prospective students regarding healthcare program requirements.
Guide students on filling out clinical paperwork properly and the process to become eligible for clinical education.
Assist with outbound calls to students to ensure timely completion of pre-clinical paperwork and giving clearance to register.
Other: 5%
Performs other related duties as assigned.
Posting Specific Questions - supplemental questions
Required fields are indicated with an asterisk (*).
- Do you have a high school diploma or equivalent?
Yes
No
- Do you have two years of office support or related experience?
Yes
No
- Are you proficient in Word, Excel and PowerPoint?
Yes
No
- Do you have an Associate’s degree or higher?
Yes
No
- Do you have experience with database software such as PeopleSoft and/or Healthstream software?
Yes
No
- Are you bilingual and proficient in Spanish and English?
Yes
No
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
Unofficial Transcript 1