Job Information
Quinnipiac University Dean's Administrative Assistant, School of Communication in Hamden, Connecticut
Overview: Quinnipiac University invites applications for the position of Dean's Administrative Assistant for the School of Communications. This position will provide high level executive assistant support for the Dean of the School of Communications. Act as liaison between the school and other university offices.
About Quinnipiac: Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,000 students in more than 130 degree programs through its Schools of Business, Communications, Education, Computing, and Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts and Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women's rugby team, and a trip to the Sweet 16 for our women's basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review's "The Best 388 Colleges." The university is in the midst of program expansion and renewal for both traditional and adult learners, attraction of diverse communities, development of innovative corporate partnerships, and construction of an ambitious set of capital projects. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.
Responsibilities:
Maintain professional, welcoming operations of the Dean’s Office, ensuring coverage and efficient operations.
Manage professional communications including phone calls, correspondence, memos, minutes, newsletters, reports, grants, and forms, for both internal and external relations. Proofread and edit work for accuracy, format, punctuation, and construction.
Adhere to deadlines, update contact lists, and organize and maintain School records using University standard software and tools.
Attend meetings as needed for minute taking, transcribing and distribution.
Manage the Dean’s schedule including scheduling meetings and appointments and maintain calendars for School meetings and special events.
Assist in creating presentation materials such as PowerPoints, fliers, handouts, brochures, etc.
Assist the Dean in monitoring the school’s budget. Use Excel, ChromeRiver, BuyQ and other University financial platforms to support disbursement and use of School funds, including processing payments, reimbursements, faculty, staff, and student awards and stipends, and transfers of funds. Maintain financial records for the school.
Maintain the confidentiality of issues presented to the Dean’s office, including the privacy of faculty, staff, and students, regarding personal, academic, and related professional issues presented to and discussed within the Dean’s office.
Order office supplies, computer equipment, promotional supplies and items for special events as needed.
Arrange conferences, receptions, meetings, and special events. Manage travel arrangements, notify participants, and arrange for all materials, facilities, and support functions.
Other clerical duties as assigned.
Education Requirements:
High School Diploma or GED required.
Qualifications:
Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with Microsoft Office.
Excellent verbal and written communication skills, including editing and proofreading.
Excellent planning and organizational skills. Ability to take initiative and ownership of projects.
Demonstrated ability to handle sensitive issues and maintain confidentiality.
Demonstrated ability to perform duties with a high level of professionalism, flexibility, diplomacy and tact.
Ability to multi-task and adapt to changing priorities and deadlines.
Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion
Special Instructions to Applicants:
TO APPLY:
Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and Quinnipiac' commitment to diversity and inclusion, and contact information for three references on the application form.
Please note this is a Grade 6 position in the Clerical & Technical Union
The hourly rate is $25.97
Work week is 35 hours per week
This position requires the successful completion of a Microsoft Office skills test and background check
We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.
Quinnipiac University is an Equal Opportunity Employer.