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Reference #: 4539952 THE POSITION Are you an administrative professional interested in a career with the Commonwealth of Pennsylvania? The Department of State is seeking an Administrative Officer 3 with a keen eye for detail and an exceptional work ethic to join our team. This position gives you the opportunity to provide leadership within agency wide operations while overseeing the department's facilities, leasing, and space management along with mail courier services, print shop, continuity of operations, safety, and fleet management. Apply today to make your career aspirations a reality!

DESCRIPTION OF WORK

As an Administrative Officer 3, you will be tasked with planning, organizing, and directing facility needs for the department. Work includes managing the department's leased portfolio, overseeing agency wide operational programs that include travel, corporate cards, parking, mail, safety, and records retention, as well as advising department leadership related to agency operations. You will have the opportunity to serve as secondary incident commander for the department's Continuity of Operations (COOP) Program. This includes responding to emergency facility and safety situations for all the department's various work locations during normal business hours and outside normal business hours. Effective communication is a key aspect of this position as you will be providing technical assistance to clients through formal training sessions, informal discussions, email, and meetings as well as maintaining ongoing communication with supervisors and subordinates on all work activities.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information: Full-time employment Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with 60-minute lunch. The position includes responding to emergency facility and safety situations which may require work outside normal business hours. Telework: You may have the opportunity to work from home (telework) part-time up to 2 days per week. Telework schedule may be adjusted based on operational needs. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. Salary:In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.   REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS Minimum Experience and Training Requirements: One year as an Administrative Officer 2; or Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university; or Any equivalent combination of experience and training. Additional Requirements: You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with th above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.