Job Information
J&J Family of Companies Senior Administrative Assistant in Horsham, Pennsylvania
Senior Administrative Assistant - 2406196968W
Description
Johnson & Johnson is recruiting for a Senior Administrative Assistant located in Horsham, PA.
Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.
We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.
At Johnson & Johnson, we all belong.
The Senior Administrative Assistant, who will be a member of the J&J Immunology U.S. Medical Affairs organization and will provide comprehensive administrative support to the Senior Director, Strategic Lead, Rheumatology TA as well as support for the Strategic Lead, Dermatology TA, Psoriatic Disease Field Medical, Real-World Value & Evidence and their respective teams. This position requires a highly organized, self-motivated assistant who is comfortable working in a fast paced, complex environment.
Key Responsibilities
Provide direct support for the Sr. Director, Strategic Lead, Rheumatology TA including calendar management, travel and expense coordination and related activities, as well as programs and initiatives led by the Sr. Director.
Provide support to the Strategic Lead, Dermatology TA, Psoriatic Disease Field Medical, Real-World Value & Evidence and related teams, including calendar management, travel and expense coordination and related activities within the teams.
Manage planning for large department meetings/events, the Sr. Director’s Leadership Team activities, and external event planning & execution.
Coordinate recruiting activities and assist with onboarding/transition of new team members.
Manage department materials (e.g., organization charts, distribution lists, conference rooms) and support SharePoint and other related repositories.
Knowledge with HR systems, productivity tools and portal technology (i.e., Our Source, Workday, SharePoint, IRIS, ZOOM, MS Teams) is required. Experience working with Ariba/eMarketplace, Aravo, Totality is strongly preferred.
Collaborate with other franchise and administrative staff.
May perform other duties as assigned.
Qualifications
A minimum of a high school diploma is required; a Bachelor’s degree, advanced education or training is strongly preferred.
A minimum of 4 years experience is required; Experience in the pharmaceutical industry supporting scientific/medical pharmaceutical teams preferred.
Expert skills in Outlook, PowerPoint, Excel and Word are required.
Proficiency with productivity tools and portal technology (Workday, OUR SOURCE, MS Teams, Zoom, SharePoint, etc.) is required.
Excellent verbal and written communication skills, with exceptional interpersonal skills are required.
Meticulous orientation to detail and must possess strong communication and organizational skills.
Sense of urgency required while demonstrating a high degree of professionalism is required.
Demonstrated experience interacting with senior level management and maintaining a high level of confidentiality is required.
Ability to successfully prioritize and provide accurate follow up on all issues and correspondence is required.
Self-starter with a strong sense of ownership and involvement is required.
The ability to manage complexity, work with minimal supervision, and adapt in a fast-paced environment is required.
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Primary Location NA-US-Pennsylvania-Horsham
Organization Janssen Scientific Affairs, LLC (6120)
Job Function Administration & Secretarial
Req ID: 2406196968W