Job Information
Chemonics Programme Management and Risk Office Specialist in Hybrid - London, United States
Programme Management and Risk Office Specialist
Location * Hybrid - London, UK
Job Level Mid-Level
Time Type Full time
Apply Now (https://phh.tbe.taleo.net/phh02/ats/careers/v2/applyRequisition?org=CHEMONICS&cws=50&rid=6183)
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Chemonics International is a major international development consultancy, with a 46-year history and a track record for delivering integrated solutions across multiple sectors and geographies to support the achievement of the sustainable development goals. With experience in over 150 countries and global network of over 5,000 technical specialists, Chemonics is recognised as one of the world’s leading partners for international development.
Chemonics UK was established in 2019 and has quickly developed a strong and diverse portfolio of UK Aid-funded programmes. Chemonics UK works with government and development sector counterparts across three continents to deliver programmes in sectors including climate action, education, governance, peacebuilding, stabilisation, social cohesion, and research.
General Summary
The mandate of the PMRO is to empower staff to deliver programming that maximizes benefit to beneficiaries, delivers value for money and provides agility for our HMG clients, proactively manages risks across our supply chain and generates learning for the organisation. The Programme Management and Risk Office (PMRO) Specialist supports the programme management, contract, and risk management functions of the UK Business Line (UKBL), supporting proposal teams, project management units (PMUs), and project field teams to provide cost-effective programme delivery.
The specialist is responsible for supporting the PMRO team in all matters related to, but not limited to, project support including contractual management, procurement, knowledge management, risk management, systems adaptation, grants/funds management, MEL and corporate compliance. The specialist will participate in review and shaping of applicable policies, procedures, and resources to ensure they are conducive to cost-effective and responsible project design and delivery. Finally, the specialist will serve as a knowledge and implementation resource to the division and liaison with the PMRO team.
Principal Duties and Responsibilities (Essential Functions)
Contracts and Compliance
Conducts independent, objective and thorough reviews of legally binding documents to ensure compliance with corporate policies and procedures and client regulations.
Support with negotiating contracts and subcontracts for Chemonics UK under the supervision of the Senior Contracts and Risk Manager.
Conducts reviews of Invitation to Tender (ITTs) to provide proposal teams with guidance on contract and risk management.
Supports the continual improvement process for contract and risk management by developing, refining, and adapting policies, procedures, resources, templates, and quality standards to meet evolving client or corporate requirements.
Provides specific support to funds management practices including establishing templates, policies, and processes to maintain and develop good funds management practices for projects.
Develops and conducts trainings to inform staff of policies, procedures, and best practices related to contracts and compliance across the Chemonics UK and programme offices.
Programme Delivery
In conjunction with the PMRO team, ensures that programme staff are following Chemonics UK’s programme management framework, policies, procedures and best practices.
Supports programme performance meetings and conducts health checks and spot checks to ensure adherence to the programme management framework best practices.
Contributes to recommendations for programme management policy and/or practice improvement based on FCDO requirements and practices, and supports change/improvement initiatives across division.
Monitors the implementation of the programme framework and programme management best practices by conducting programme health checks and spot checks
Supports and manages client and corporate compliance requirements, including internal and external reporting as needed.
Supports with developing new resources and maintaining existing project management templates, manuals and policies updated on Share-Point.
Provides surge support to programme start up and close out (as required).
Leads annual code of conduct declaration reporting process and platform management, including liaising with PMUs and support divisions as needed to adhere to FCDO requirements.
Liaises with parent company to support the timely submission of UN Global Compact reporting.
Develops and conducts trainings to inform staff of policies, procedures, and best practices related to programme management across the Chemonics UK and programme offices.
Cro ss-Cutting Coordination
Supports (and/or leads where reasonable) coordination with business units where needed to clarify, strengthen, or streamline programme operations to better position Chemonics UK for success.
Responds to requests for assistance, information, and interpretation and provides direct support with complex issues in these areas in coordination with the PMRO.
Supports and facilitates capacity development in programme management practices, including contract and risk management, in coordination with PMRO.
Corporate Engagement and Supervision
Maintains, expands, and applies technical knowledge in UK government contracting, risk management, compliance and other related technical interests by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies and divisional practice networks.
Coordinates with other Chemonics family companies on issues related to prorgamme management and risk (as required)
Promotes strong partnerships within and across Techenical Practice Areas and Centres of Excellence within Chemonics UK.
Undertakes assignments on projects or special initiatives, both billable and non-billable.
Supports business development activities and conducts key roles on proposal teams.
Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation and exceeding expectations.
Performs other duties and responsibilities as required.
Person S pecification:
Essential Skills
Knowledge of company’s main clients required, specifically the Foreign, Commonwealth & Development Office (FCDO) regulations and procedures required
Experience working on FCDO programmes, contracts and grants management.
Experience working with diverse donor organizations, such as, Global Fund, UK Government, World Bank, and the United Nations preferred
Understanding of project management skills, including budget and financial management, contractual compliance, procurement/subcontract/grant management, client relations and knowledge of client, and personnel management.
Experience managing programmes with funds (grants or other sub-award type agreement) components, including knowledge of contracts, budget/financial management, and overall administration.
Contractual and financial management experience with various contract and subcontract types, including, but not limited to, cost reimbursement, time-and-materials, fixed price, umbrella, and performance-based.
Ability to analyse and support analysis of business processes and develop policies and procedures based on analysis.
Demonstrated ability to communicate cleary and concisely orally and in writing.
Ability to support and/or manage external relationships, including support vendors, banks and other financial institutions, and partner/consortium organisations.
Ability to work independently and as part of a team.
Demonstrated leadership, versatility, integrity, management, organisational, and decision-making skills.
Ability to travel and work abroad approximately 3 months per year; willingness to consider long-term overseas assignments.
Fluency in spoken and written English.
Education / Professional Skills
Preferred degree educated up to undergraduate in relevant subjects such as business management, international development, and/or relations. Combination of work experience and education will also be considered.
Other
UK work authorisation or ability to obtain it required.
Apply by: Sunday 7th July 2024
This position is located outside the U.S.