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Manager - Payroll and Benefits

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Manager - Payroll and Benefits

Salary

$64,937.60 Annually

Location

47 S. State Ave., IN

Job Type

Full Time

Job Number

08448

Department

Metropolitan Emergency Services Agency

Opening Date

06/25/2024

Closing Date

7/25/2024 11:59 PM Eastern

• Description

• Benefits

Position Summary

Agency Summary

The purpose and mission of the Metropolitan Emergency Services Agency (MESA) is to provide operation and management of the Division of Emergency Communications - 911 center, Division of Emergency Management, and the Division of Public Safety Communications - technology infrastructure to the City of Indianapolis and Marion County. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Job Summary

The position will be responsible for payroll and benefits management, including accurate payroll processing and reporting, maintaining records, troubleshooting system issues, and providing user support to Metropolitan Emergency Services Agency employees while following agency standard operating procedures, policies, and regulations. The incumbent works closely with internal and external customers to address any payroll or benefit inquiries. This position reports to the CFO.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

· Responsible for processing the bi-weekly payroll and benefits for exempt and non-exempt personnel and union employees.

· Primary contact and subject matter expert for benefits, payroll, paycheck, deduction, and benefit-related questions for MESA employees.

· Comprehend and apply benefits and compensation-related regulations, policies, and procedures.

· Responds to employees inquires relating to timekeeping, payroll, and benefit issues

· Monitors the manager's timekeeping inputs to ensure timely and accurate data entry of individual team member profiles and time approval groups.

· Prepares and maintains reports in collaboration with the MESA leadership to ensure compliance with the budget.

· Conducts regular reviews of policies and procedures with appropriate staff to ensure standard operating procedures are reliable and current.

· Audits payroll records for accuracy and completeness.

· Assist MESA Administration staff with benefits accruals and balances.

· Administers timekeeping and payroll policies, creates training materials and provides for time reporting.

· Troubleshoots issues systems to resolve technical problems.

· Prepares required forms as requested by the Office of Financial Management and the Auditor’s Office.

· Facilitates and verifies data transfers of correct timekeeping and benefits per pay period

· Provides and verifies insurance information and assists with benefit enrollment changes

· Must maintain strict confidentiality at all times

· This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

Qualifications

Minimum Job Requirements and Qualifications

Bachelor’s Degree in Accounting, Accounting Principles, Finance, Business Administration, or a related field of study with four (4) years of previous work experience in a related position. A combination of education and working experience will be required in lieu of a college degree. Must be able to read technical information, compose a variety of documents, and facilitate group discussions. Solid understanding of the entire payroll and time and labor processes. Strong analytical, problem-solving, and troubleshooting skills with the ability to identify problems and determine corrective actions. Effective collaboration and communication skills, as well as an ability to handle multiple assignments promptly with minimal supervision. Ability to prioritize work and promptly resolve or escalate when necessary. Must be able to pass a full-scope background investigation to include both a psychological and physical examination. Must have a working knowledge of Microsoft Office. Must be able to communicate effectively, whether face-to-face, written, or telephonically, professionally, and courteously. Incumbent must be able to work occasionally on the weekends or evenings.

Preferred Job Requirements and Qualifications

In addition to the minimum job requirements, two (2) additional years of working experience in payroll, benefits, or time and labor with a public sector organization. Knowledge of public safety agencies' schedules and collective bargaining agreements. Peoplesoft HCM experience is preferred, as well as the ability to learn a variety of software utilized by the agency.