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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11950434

Kubota Engine America

JOB TITLE:

Accounts Payable Specialist

DEPARTMENT:

Finance and Administration

REPORTS TO:

Supervisor, Accounting

FLSA STATUS:

Non-exempt

Job Description Summary

The Accounts Payable Specialist is responsible for accounts payable functions including: PO and non-PO invoice entry, payment runs, Concur review, and filing. Within specific limits, makes independent decisions regarding the planning, organizing, and scheduling of the work involved.

Duties and Responsibilities

Process payment runs, including ACH, Checks, and Wire transfers

Code invoices for payment according to the direction of the Management team and Controller

Obtain proper approvals for invoices and payments

Post and clear wire transfers payments in SAP

Reconciliation of netting activity with Kubota Corporation

Issue year-end 1099 reports to vendors

Administer Concur and review expense reports

Complete documentation and fulfill requests from internal and external auditors

Request vendor statements to confirm accuracy of A/P sub ledger

Answer questions from vendors regarding outstanding invoices

Provide credit information to new vendors

Maintain Vendor Master records in SAP

Create and maintain files for vendors

Record journal entries, as needed

Manage special projects as assigned

Maintain an organized and secure work environment

Support co-workers in other departments as needed

Inform Manager of all noteworthy activities

Follow safety guidelines and department and corporate policies and procedures

Authority

N/A

Job Knowledge, Skills, and Abilities

Excellent communication and interpersonal skills demonstrated by the ability to resolve conflicts, develop appropriate solutions to problems, and develop and maintain mutually beneficial relationships with vendors

Knowledge of accounting concepts and processes including payment processing, journal entries, and month end close

Basic knowledge of audit procedures

Ability to follow standard work instructions; be reliable and punctual

Ability to multi-task, establish priorities and meet deadlines, maintain a flexible attitude and approach towards assignments, and maintain level of organization in a changing and fast paced environment

Good command of the English language, both written and verbal

Ability to comprehend an extensive variety of instructions, both oral and written

Excellent written and verbal communication skills

Ability to define problems, collect data, and establish facts

Ability to maintain high level of confidentiality

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers and decimals

Intermediate knowledge of word processing and spreadsheet applications

Working knowledge of SAP FICO module, preferred

Ability to operate general office equipment

Education and Training

Associates degree or equivalent

2-3 years Accounts Payable experience

Physical Demands

Sitting for long periods of time with some walking, stooping, bending, and reaching

Dexterity to make fast, simple, repeated movements of the fingers, hands, and wrists

Movement by holding, turning, and grasping of objects

Ability to hear normal conversations on phone or in person

Ability to see more than 20 feet

Ability to see color and see/read computer screen

Work Environment

Work is performed in a hybrid environment. Noise level in office is moderate

Limited exposure to the warehouse. Limited exposure to temperature variations when shipping doors are open

Tools and Equipment

Computer and other general office equipment

The duties listed above are intended only as illustrations of the v arious types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of th