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Staff Assistant II - Weber County

Requisition ID: 2024-8004

of Openings: 1

Location: US-UT Category: Administrative/Clerical Position Type: Benefited Full-Time Job Classification: Non-Exempt College: Extension Department: County Operations Reporting and Eval Advertised Salary: Commensurate with experience, plus excellent benefits

Overview Under close supervision of the assigned Utah State University (USU) Extension faculty and the lead office specialist, this position (Staff Assistant II) performs a variety of routine and specialized clerical work requiring skills in verbal and written communication, public relations, and organization. The position requires being a part of an office team that strives to accomplish the mission of USU Extension, which is to provide applied research-based information to the public.

Responsibilities

• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, and other general duties as assigned. Most of this work will be during business hours, however, some evenings and weekend work may be required.
• Provides administrative support, including scheduling appointments, coordinating meetings/conferences, sending newsletters and other email correspondence on behalf of horticulture and agriculture-related programs.
• Greets visitors, handles their inquiries, and directs them to the appropriate persons according to their needs.
• Sorts, screens, and distributes incoming and outgoing mail.
• Composes and word-processes various standard documents, correspondence, and reports as well as taking minutes at meetings as requested.
• Update website and social media content, as needed.
• Uses software programs such as word processing and spreadsheet software, Publisher or PowerPoint software to create fliers, receives and processes enrollments; establishes and maintains an office filing system; enters and retrieves data relating to mailing lists, labels, and reporting data; maintains records, files, indexes, databases, etc.
• May provide non-business related support for departmental programs and projects.
• Compiles research data, and prepares papers for consideration and presentation.
• Reports maintenance needs of office equipment or other building needs.
• Performs miscellaneous job-related duties as assigned.
• Maintain budget spreadsheets and reconcile monthly with University reports.
• Assist with purchasing supplies for programming, when needed.
• Fill out and submit USU forms and documentation as required for financial responsibilities, travel and other forms as needed.
• Assist with travel authorization and reimbursement, as needed.
• Responsible for proper cash handling, ensuring deposits into proper checking accounts within a timely manner, and managing payments/reimbursements and related expenses.
• Organize and store receipts and other documents per policy guidelines.

Qualifications Minimum Qualifications:

• Two years of increasingly responsible experience in clerical work or an associate degree/post-secondary training or related certificate is required; work experience must be appropriate to the position to be filled. An... For full info follow application link.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, stat e, or federal law (https://equity.usu.edu/non-discrimination).