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Summary This position is located in the Chicago District office of the Office of Field Operations, Regulatory Operations. The position reports to and provides assistance to the Supervisory Program Manager by analyzing and implementing a variety of district management and administrative policies and procedures, providing direct administrative and analytical support to the District Manager. Responsibilities Compares alternatives for solving problems. Records and consolidates data. Organizes and prioritizes documents directed to the Supervisory Program Manager for action or review. Organizes and prioritizes correspondence directed to the Supervisory Program Manager for action or review. Communicates via telephone in support of and on behalf of the program area manager. Communicates via email in support of and on behalf of the program area manager. Communicates in-person in support of and on behalf of the program area manager. Coordinates the process for new grants of inspection. Provides overview of the application process to prospective grantees. Presents complete grant applications to the approving authority. Maintains a database and filing system pertaining to grant applications. Serves as a focal point for communication between the district leadership, Resource Manager, and the prospective grantee. Prepares grant of inspection documents. Ensures correspondence is properly routed to all interested parties within the Agency. Provides backup and assistance to the Resource Management Specialists. Makes initial review of grant application to review for completeness. Coordinates flow of visitors within the district office. Enforces security requirements of visitors. Maintains current knowledge of government and Agency security policies. Oversees proper identification of visitors. Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements (including time-in-grade restrictions, specialized experience and/or education) by the closing date of the announcement, as defined below: Time in grade: Applicants must meet one year at the next lower grade to be considered for the next higher grade (e.g. one year at the GS-05 grade level for consideration at the GS-07 grade level.) For the GS-07 level: Applicants must have one year of specialized experience (equivalent to the GS-05 level) that demonstrates: 1) Knowledge of resource management, financial principles, and program administration. 2) Experience with clerical or office work performed independently, and under general supervision. 3) Written and oral communication skills by developing documents to establish formal agreements, and email correspondences providing status updates on assignments and establishments. For the GS-09 level: Applicants must have one year of specialized experience (equivalent to the GS-07 level) that demonstrates: 1) Experience performing variety of administrative functions including tasks such as coordinating approval of documents to establish formal agreements, report preparation, or organizing meetings. 2) Organizational ability, such as organizing and prioritizing reading material, disseminating information, collecting, tracking, and recording forms, checklists, or other documents, preparing and maintaining automated information on a variety of databases or programs. For more information on the qualifications for this position, click here: OPM Qualifications Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Applicants can also qualify at the GS-7 level via education in one of the ways listed below: 1 full year of graduate level education. Superior academic achievement: S.A.A. is based on (1) class standing, (2) grade-point average, or (3) honor society membership. Applicants can also qualify at the GS-9 level via education in one of the ways listed below: Master's or equivalent graduate degree 2 full years of progressively higher level graduate education leading to such degree; LL.B. or J.D., if related. Equivalent combinations of education and experience are also qualifying at the GS-7 and GS-9 grade levels. For more information on the qualifications for this position, click here: OPM Qualifications. If education is required or being used to qualify, you must submit a copy of your college transcripts. An unofficial copy is sufficient with the application if it includes your name and the necessary course information; however, if you are selected, official transcripts will be required prior to entering on duty. Education must have been successfully obtained from an accredited school, college or university. If any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the U.S. Department of Education as equivalent to U.S. education standards. There are private organizations that specialize in this evaluation and a fee is normally associated with this service. For a list of private organizations that evaluate education, visit the NACES website. All transcripts must be in English or include an English translation. Additional Information Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100. Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period. Selectee must be able to obtain and maintain a security clearance. If selected you will be subject to a National Agency Check and Inquiry (NACI) and a credit report. More information on applying under special hiring authorities such as the Veteran's Recruitment Act (VRA), 30 percent disabled veterans, certain military spouses and Schedule A Disabled may be found here. Land Management Workforce Flexibility Act (LMWFA) provides current or former temporary or term employees of federal land management agencies opportunity to compete for permanent competitive service positions. Individuals must have more than 24 months of service without a break between appointments of two or more years. Service must be in the competitive service and have been at a successful level of performance or better. If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed. This position is eligible for up to 8 days telework per pay period and other flexible work arrangements. Employee participation is at the discretion of the supervisor. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.