Job Information
CBRE EMEA Accounts Payable Coordinator (Shared Service Centre Oversight ) in London, United Kingdom
EMEA Accounts Payable Coordinator (Shared Service Centre Oversight )
Job ID
171681
Posted
25-Jun-2024
Service line
REI Segment
Role type
Full-time
Areas of Interest
Accounting/Finance
Location(s)
London - England - United Kingdom of Great Britain and Northern Ireland
The EMEA Accounts Payable Coordinator will be responsible for oversight of the purchase invoice approval flow, reviewing invoices, coordinating with Business Service Organisation (BSO) on timely and accurate coding, monitoring /following up on invoice aging, and a key liaison between the business and BSO. The successful candidate will require strong attention to detail, project management, and communication skills with previous experience coordinating a high volume of transactions to payment deadlines.
The EMEA Accounts Payable Coordinator will report directly to the Finance Manager based in London and will be required to be in the office a minimum of 4 days a week.
Key Responsibilities:
Facilitating invoice processing between the business stakeholders and BSO (shared service centre provider).
Key point of contact for any follow up queries on invoices provided by the business, G/L coding queries, payment status, and controls to ensure three-way match of purchase orders.
Actively monitor the Urgent Payment request inbox and ensure all the queries are cleared within strict timelines.
Develop and monitor KPI's on payment processing including invoice aging and provide regular updates to chase outstanding approvals to ensure timely payments.
Review pay cycle schedules to ensure minimal risk of overdue payments to vendors.
Implement CBRE Group travel platform and lodge card solutions to be rolled-out across the EMEA region to ensure corporate travel costs are appropriately recorded, recharged to funds and in line with budget.
Review year-end pay cycle schedule to ascertain risk of vouchers in suspense and liaise with internal reporting team to ensure invoices are properly accrued between reporting years.
Key point of contract for P2P and Payments team for any queries related to invoices requested by the business.
Process approval changes in the A/P and Expense approval matrix as and when requested by Leadership.
Key point of contact for expense queries.
Review and approve any new vendor requests.
Liaising with Controllership team during month end procedures to ensure completeness of recording of liabilities across EMEA region.
Sorting and distribution of post.
Key point of contact for any vendor set up queries for the business / liaison between business stakeholders and CVS team (e.g. master data management team for vendor set up).
Assist in PPPR (Payment Practices and Performance) reporting for regulatory filing.
Note: The above forms the main areas of responsibility for this role, but it is not an exhaustive list and it should be noted that responsibilities may change over time so the need for flexibility is key and the job-holder will be expected to co-operate with reasonable changes as required.
Key skills and experience
Strong understanding of payment end to end processing and ability to investigate upstream / downstream impacts in the process.
Exceptional organisational and project management skills with the ability to quickly form professional relationships with colleagues and clients at all levels of seniority.
Ability to prioritise and co-ordinate tasks efficiently, being both autonomous & a team player.
Strong interpersonal skills and ability to build relationships and communicate effectively with relevant stakeholders.
Excellent numeracy and analytical skills, proficient at using Microsoft Excel.
Self-starter, able to resolve issues with own initiative, ask questions, detect problems.
Positive mindset with drive to continually improve and challenge existing processes.
Excellent attention to detail and accuracy, as well as strong written and verbal communication skills.
Ability to collaborate across functional areas and geographic regions, and build relationships.
Experience working with Peoplesoft is desirable.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)