Job Information
Norstella Legal Operations Manager and EA to General Counsel - 13 months fixed-term contract in London, United Kingdom
Legal Operations Manager and EA to General Counsel - 13 months fixed-term contract
Company: Norstella
Location: London, United Kingdom
Date Posted: Jun 28, 2024
Job ID: R-414
Description
About Norstella
At Norstella, our mission is simple: to help our clients bring life-saving therapies to market quicker—and help patients in need.
Founded in 2022, but with history going back to 1939, Norstella unites best-in-class brands to help clients navigate the complexities at each step of the drug development life cycle —and get the right treatments to the right patients at the right time.
Each organization (Citeline, Evaluate, MMIT, Panalgo, The Dedham Group) delivers must-have answers for critical strategic and commercial decision-making. Together, via our market-leading brands, we help our clients:
Citeline – accelerate the drug development cycle
Evaluate – bring the right drugs to market
MMIT – identify barrier to patient access
Panalgo – turn data into insight faster
The Dedham Group – think strategically for specialty therapeutics
By combining the efforts of each organization under Norstella, we can offer an even wider breadth of expertise, cutting-edge data solutions and expert advisory services alongside advanced technologies such as real-world data, machine learning and predictive analytics.
As one of the largest global pharma intelligence solution providers, Norstella has a footprint across the globe with teams of experts delivering world class solutions in the USA, UK, The Netherlands, Japan, China and India.
Job Description
We are recruiting for a dual role position: Executive Assistant for the General Counsel and Legal Operations Manager. This is a great opportunity if you are an experienced Senior Legal Assistant who wants to step in to the legal operations space.
In this role, you will report directly to the General Counsel and sit on the Legal Leadership team. In this role you will be working independently, you will have great communication skills, confidence presenting, the ability to work collaboratively across the business, an interest in innovation and technology, meticulous organisation and proactive strategic planning.
Key duties and responsibilities
Executive Assistant focus:
Full mailbox monitoring & management
Expenses
Full diary control
Organising Board meetings and associated document production
Comfortable understanding and drafting minutes and legal documents
Arranging execution of documents
Cross collaboration with Private Equity shareholders and ELT for VIP meetings
Frequent international travel logistics
Creating reports & presentations in PowerPoint
Planning events (small and large -corporate dinners, team building days, Board dinner and drinks, in office events and training)
Assisting with ELT meetings in London office
Managing holiday planning and absences for the team
Answering audit requests
Providing additional & ad hoc support to the legal team (LLT)
Legal Operations focus:
Strategic budget planning
Arranging professional development for team
Organising team meetings with internal & external speakers
Upgrading and improving tech used by legal team, CLM/CRM, AI, etc
Project management (i.e. new tech implementation)
Engaging external counsel and reviewing work in progress
Create and monitor PO's for legal team & review external spend
Creating guides for the company on new systems/updates/ welcome packs for new starters etc
Giving training on legal software to wider company (i.e. Linksquares)
Lead integration projects for legal (i.e. for acquisitions) coordinating internal members of the legal team and tracking/monitoring progress
Lead for legal on the IT Operating Board (cross collaboration between Norstella functions on software and tech initiatives)
Key requirements:
Experience as a Legal EA with great operations knowledge or legal operations professional with previous experience supporting senior stakeholders (Partners, C-suite)
Relevant experience working in a legal department (in-house or private practice firms), supporting senior execs (Partners) in a busy, fast paced environment
Experience with Microsoft office programmes: Power Point, Word, Excel
Nice to have
Law qualifications and degree not essential as long as you have work experience in the corporate legal space
Knowledge of Contract Life Cycle Management (CLM) system
Previous experience working in Basware / NetSuite / a similar PO raising software
Our Guiding Principles for success at Norstella:
01: Bold, Passionate, Mission-First
We have a lofty mission to Smooth Access to Life Saving Therapies and we will get there by being bold and passionate about the mission and our clients. Our clients and the mission in what we are trying to accomplish must be in the forefront of our minds in everything we do.
02: Integrity, Truth, Reality
We make promises that we can keep, and goals that push us to new heights. Our integrity offers us the opportunity to learn and improve by being honest about what works and what doesn’t. By being true to the data and producing realistic metrics, we are able to create plans and resources to achieve our goals.
03: Kindness, Empathy, Grace
We will empathize with everyone's situation, provide positive and constructive feedback with kindness, and accept opportunities for improvement with grace and gratitude. We use this principle across the organization to collaborate and build lines of open communication.
04: Resilience, Mettle, Perseverance
We will persevere – even in difficult and challenging situations. Our ability to recover from missteps and failures in a positive way will help us to be successful in our mission.
05: Humility, Gratitude, Learning
We will be true learners by showing humility and gratitude in our work. We recognize that the smartest person in the room is the one who is always listening, learning, and willing to shift their thinking.
Benefits:
25 days annual leave, 4 days for volunteering and a personal day
5% pension match
Group Life Assurance (100% employer funded)
Group Income Protection (100% employer funded)
Other voluntary benefits such as: Dental, Cash Plan, PMI Excess Cover, Health Screening & Critical Illness
Norstella is an equal opportunities employer and does not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, color, nationality, ethnic or national origin, religion or belief, disability or age. Our ethos is to respect and value people’s differences, to help everyone achieve more at work as well as in their personal lives so that they feel proud of the part they play in our success. We believe that all decisions about people at work should be based on the individual’s abilities, skills, performance and behavior and our business requirements. Norstella operates a zero-tolerance policy to any form of discrimination, abuse or harassment.
Sometimes the best opportunities are hidden by self-doubt. We disqualify ourselves before we have the opportunity to be considered. Regardless of where you came from, how you identify, or the path that led you here- you are welcome. If you read this job description and feel passion and excitement, we’re just as excited about you.