Job Information
Lap of Love Education and Event Coordinator in Lutz, Florida
Schedule: Monday - Friday; 8AM - 5PM)
Classification: Full Time - Exempt
Salary Range: $45,000 - $50,000
Reports To: Academy Director
Department: Companion Animal Euthanasia Training Academy (CAETA)
Travel Required: No
Location: Remote
The Companion Animal Euthanasia Training Academy (CAETA) brings detailed training in euthanasia best practices to veterinarians, technicians/nurses, veterinary students, shelter personnel, and grief support staff in all aspects of companion animal euthanasia. CAETA offers onsite trainings throughout the United States and around the world. These one-of-a-kind onsite events consist of lectures and laboratory sessions taught over the course of 1.5 days, providing time for constructive learning along with networking and sharing of individual experiences that shape our end-of-life work. CAETA also offers online training extracted from our core 10-hour Peaceful Euthanasia Certification program, along with 30 hours of additional content related to multiple different end of life topics. Completion of these programs grants the graduate a certificate of completion and ongoing access to the CAETA library and resources.
Position Description
The CEATA Education and Event Coordinator will manage and execute all school, clinic, and event projects/programs. The Education and Event Coordinator will train and work side by side with CAETA’s Academy Director to learn and manage all implementation processes for school education programs, conferences, clinic certifications, and all other events such as webinars, workshops, and other miscellaneous speaking engagements.
Requirements
Essential Functions and Responsibilities
Oversee the management of projects/events of varying sizes, plan events, maintain file structure, prepare communications, documents, presentations, conduct research, analyze data, and report in a timely, effective, and efficient manner
Implement and coordinate communication with schools/events of various sizes and needs, keep the client up to speed with next steps throughout their project
Work with the Academy Director to draft, edit, and finalize correspondence and documents intended for schools and a wide range of speaking engagement audiences.
Assist in all components of conference preparation, secure exhibitor booths, prepare materials, and schedule conference and speaking related events, and arrange shipments of conference and event materials
Develop and maintain all project files that are scheduled for execution throughout the year, ensure all projects/events are ahead of upcoming deadlines, manage and update projects with incoming requests, changes, updates, as needed
Work with Lap of Love's marketing team to ensure all projects/events have all necessary marketing materials, ensure the timeline for social media marketing is communicated, followed, and executed according to each project plan specifications
Experience, Education, and Requirements
Bachelor’s degree preferred
Minimum of 1-2 years of previous project coordination and management experience required
Experience with Excel, PowerPoint, Word, and Google Suite products
Experience with LMS and project management systems preferred
Strong organizational skills with high attention to detail
Display compassion, control, and confidence in all aspects of the position
Top notch oral and written communication skills
Ability to handle multiple tasks with limited supervision
This position is a remote role requiring the ability to work independently. Hours may vary and weekend availability may be necessary to complete the necessary job functions.
Physical and Other Job Requirements
Able to sit for prolonged periods of time of up to 8 hours per day
Able to frequently communicate by telephone and through use of computer technologies, including but not limited to email and video conferencing
Possess manual dexterity, fine motor skills, and the ability to operate a computer, read a computer screen and type on a keyboard for prolonged periods of time of up to 8 hours per day
Able to multitask using multiple computer tabs/platforms while engaging in conversation
Average or above average working knowledge of computers, email, video conferencing technologies, and digital medical records
Able to quickly learn custom software and other programs, such as Zoom, Sunshine, and Google Suite
Average or above average working knowledge of the internet and scheduling and communications applications and software, such as Gmail, Google Calendar, and web-based communication platforms
Access to reliable and secure internet
Maintain confidentiality of all patient, client, and business information
Comply with all applicable laws, regulations, policies, procedures, and guidelines
This job posting is not intended to be an exhaustive list of duties, but it aims to highlight the typical main responsibilities of the position. At the request of their supervisor, this individual may be asked to perform additional duties or take on additional responsibilities to better meet the needs of their department.
Benefits
Health Insurance Plan (Medical) with 100% employee paid HSA option available
Dental and Vision Plans
Retirement Plan (Traditional 401k with 3% match and Roth 401k)
Paid Time Off
Bereavement Leave
Paid Parental Leave
Company Funded Wellness Resources (Mental, Financial, and Physical)
Life Insurance (Basic, Voluntary, and AD&D)
Short Term and Long Term Disability Insurance
Training & Development
Pet Insurance