Job Information
TEKsystems Administrative Assistant in Madison, Wisconsin
Description:
We are currently seeking an Administrative Assistant in Madison, WI. The role will involve welcoming and directing visitors both in person and over the phone. This position will also require efficient management of a multi-line telephone system, as well as handling data entry and various general clerical tasks to ensure the smooth running of the office.
Key Responsibilities:
Answering incoming phone calls and directing them to the appropriate person or department.
Accurately entering and filing pre-certifications.
Acting as a backup to the Mailroom Coordinator when necessary.
Managing fax distribution and open tickets efficiently.
Coordinating catering for office events and staff meetings.
Greeting and assisting visitors and employees in a professional and courteous manner.
Overseeing visitor registration and ensuring all guests sign in using the front desk tablet.
Handling incoming and outgoing mail.
Keeping the reception area clean, organized, and presentable at all times.
Monitoring and ordering office supplies as needed, and ensuring adequate inventory levels if required.
Collaborating with other administrative staff to support various office tasks and projects.
Maintaining confidentiality of sensitive information and adhering to privacy regulations.
Providing administrative support to executives and managers as required.
Participating in training sessions and staying updated on office policies and procedures.
Skills:
Customer Service, Customer Support, Office Administration, Answering Phones
About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.