FirstBank Jobs

JOB REQUIREMENTS: dministrative Assistant, School of Dentistry Posting Number: 201104303 Employment Status: Full Time Job Family: Operations and Administrative Services Position Overview Be The Difference Begins with Great People. Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We\'re always looking for highly talented individuals to join our team people who think big, care deeply, and believe in being the difference in their work and community. We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind. We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community. Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view the https://www.marquette.edu/ca/hr/documents/total-rewards-guide-2025.pdf. This Administrative Assistant role provides administrative support to leaders in the School of Dentistry, with an emphasis on academic affairs, faculty/student service, and clinic operations. This is your next opportunity to join an organization that invests in their employees\' career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion. Duties and Responsibilities 1. Provide administrative support which includes but is not limited to: greeting students and faculty requiring assistance, schedule appointments and meetings, troubleshoot issues, draft confidential correspondence and meeting minutes, review records to respond to inquiries. 2. Manage daily and academic cycle activities in Academic Affairs: providing course information to the Office of the Registrar, create and distribute course and exam schedules, review and update school bulletin and student handbook, organize Academic Performance Committee meetings and take minutes throughout the year, organize, attend, and take minutes meetings, organize meetings related to academic progress matters (hearings, ad-hoc meetings, appeals, etc.). 3. Administer faculty access to D2L; act as backup for submissions to this learning management system. 4. Record management: maintain and update digital and hard copy student files, maintain copies of up-to-date policies, syllabi templates, current course syllabi, and other shared documents on SharePoint. 5. Credential verification: coordinate PASS process for graduate resident applications, complete routine forms for licensure, enrollment verifications, etc. 6. Responsible for the supervision of student employees which includes but is not limited to hiring, training, disciplinary actions, ending the student\'s assignment, etc. Will also oversee and manage student employment hiring process for other Dental School leadership: post/manage job openings, guide hiring managers through employment process, issue salary authorizations 7. Cross train to complete other administrative tasks during peak work volume. 8. Perform monthly Pcard reconciliations. ***** OTHER EXPERIENCE AND QUALIFICATIONS: Required Knowledge, Skills and Abilities Minimum of two years of experience in an office support role Excellent organizational and custo er service skills Excellent written and verbal communication skills Discretion, flexibility, and courteous demeanor Ability to maintain confidentiality Ability to work and communicate with people from a diverse population Ability to work independently with little supervision and frequent interruptions in a dynamic, fast-paced environment Ability to multitask and prioritize daily workload Computer competency with Microsoft Office Suite (Word, Excel, PowerPoint) Preferred Knowledge, Skills and Abilities Administrative support experience in higher education Supervisory experience Department: Dental School Posting Date: 02/11/2025 Closing Date: To apply, visit https://apptrkr.com/5999448 It is the policy of Marquette University to provide equal employment opportunities (EEO ) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification. Copyright 2024 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ ***** APPLICATION INSTRUCTIONS: Apply Online: https://apptrkr.com/5999448 Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.